Governance Administrator

2 weeks ago

St Catharines, Canada Brock University Students Union Full time

**Job Overview**

**This position is a one year parental leave coverage**

DUTIES:
**BUSU Board and Senate Elections**:

- Works with the Graduate Students Association to recruit and hire for the Returning Officer (RO) and Deputy Returning Officer (DRO) positions. Supervise positions including payroll
- Manage the distribution and verification of all nomination packages for BUSU elections.
- Manage the administrative processes involved in any referendums.
- Overseeing the Returning Officer and providing them guidance as needed in interpreting the elections policy.

**BUSU Advocacy Efforts**:

- Works with the VPEA to recruit and hire for the student Policy Writer position. Manage workload and supervise position including payroll
- Supports sustainability initiatives throughout the organization in conjunction with the Director, Social Enterprises. Request sustainability funding for said initiatives as needed from the BUSU Board of Directors.
- Works with the marketing team to recruit A-team (council) members.
- Once A-team is formed, provide administrative support to the program and associated committees.
- Support the Food First Program (food insecurity program) with advocacy efforts throughout the year
- Attend Thorold “Town and Gown” meetings to share any relevant updates from BUSU and note any concerns from the community
- Assist in the development in an Advocacy campaign to encourage students to participate in any upcoming elections outside of Brock

**Administrative Support**:

- Board of Directors_
- Work with legal to get appropriate corporate documentation updated with new Board members.
- Plan and organize training for the new Board of Directors in May.
- Schedule Board Members
- Book venue and food
- Plan training modules and book guest speakers accordingly
- Acts as the Board Secretary
- Schedule meetings
- Create annual meeting plan
- Creating agendas and distribute Board materials via Boardable
- Taking minutes and record meetings and post online once approved
- Prepare topic sheets for the Board as needed
- Ensure any changes to policies or governance documents are updated and posted online to the BUSU website
- Senate_
- Plan and arrange for new Senator training after following the start of their terms in June.
- Work with the VPUA to fill Senate Committees.
- Act as the liaison with the Senate Secretary.
- Track attendance of Senators for the purposes of honorarium recommendations.
- Attend monthly meetings with Vice Provost, Teaching and Learning and the Executive team to stay informed regarding issues that will come to Senate.
- Work with the VPUA to schedule and facilitate regular meetings with student Senators
- Ontario Undergraduate Student Alliance (OUSA)_
- Ensure OUSA contact information is up to date.
- Work with accounting to ensure OUSA membership fees are paid
- Work with the VPEA to determine delegates for OUSA General Assemblies and Lobby Weeks.
- Make travel arrangements for all delegates of OUSA events.
- Work with Accounting to ensure delegates receive honourarium and per diem payments
- Work with the marketing team on promotion and coverage of OUSA events.
- Assist the VPEA with collecting submissions and selecting a winner for the annual OUSA teaching awards
- Executive Appointment _
- Work with the Assistant General Manager and BUSU Board of Directors to form hiring committees for each Student Executive position.
- Determine committee availabilities, schedule committee meetings, interviews, etc.
- Assist in the transition of the new Executive team
- Collecting and distributing personal information.
- Scheduling training modules
- Sourcing and arranging for any consultants related to training.

**Student Refugee Program Management**
- Work with BUSU Clubs Manager and World University Services Canada (WUSC) to support our student refugee program
- Work with BUSU Clubs manager and WUSC to help file necessary immigration paperwork and follow up documents as required by the Canadian Government
- Works alongside the Clubs Manager to ensure the new student has a smooth transition to Canada and to Brock University:

- Assisting with registering for classes and securing course materials.
- Coordinating residence living arrangements with the University and summer off-campus housing.
- Provide assistance in securing employment and managing finances.
- Provide guidance and assistance in securing medical and dental care services.
- Connect new student with previous students from the WUSC program for support.

**Other Duties**:

- Assist in the execution of various events throughout the year including Badgerfest, Frost Week and club events
- Assist in the planning and execution of student staff and full-time staff celebrations.

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: $60,000.00-$62,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site gym
- Paid tim

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