Governance Administrator

2 months ago

St Catharines, Canada Brock University Students Union Full time

**Job Overview**

**This position is a one year parental leave coverage**

DUTIES:
**BUSU Board and Senate Elections**:

- Works with the Graduate Students Association to recruit and hire for the Returning Officer (RO) and Deputy Returning Officer (DRO) positions. Supervise positions including payroll
- Manage the distribution and verification of all nomination packages for BUSU elections.
- Manage the administrative processes involved in any referendums.
- Overseeing the Returning Officer and providing them guidance as needed in interpreting the elections policy.

**BUSU Advocacy Efforts**:

- Works with the VPEA to recruit and hire for the student Policy Writer position. Manage workload and supervise position including payroll
- Supports sustainability initiatives throughout the organization in conjunction with the Director, Social Enterprises. Request sustainability funding for said initiatives as needed from the BUSU Board of Directors.
- Works with the marketing team to recruit A-team (council) members.
- Once A-team is formed, provide administrative support to the program and associated committees.
- Support the Food First Program (food insecurity program) with advocacy efforts throughout the year
- Attend Thorold “Town and Gown” meetings to share any relevant updates from BUSU and note any concerns from the community
- Assist in the development in an Advocacy campaign to encourage students to participate in any upcoming elections outside of Brock

**Administrative Support**:

- Board of Directors_
- Work with legal to get appropriate corporate documentation updated with new Board members.
- Plan and organize training for the new Board of Directors in May.
- Schedule Board Members
- Book venue and food
- Plan training modules and book guest speakers accordingly
- Acts as the Board Secretary
- Schedule meetings
- Create annual meeting plan
- Creating agendas and distribute Board materials via Boardable
- Taking minutes and record meetings and post online once approved
- Prepare topic sheets for the Board as needed
- Ensure any changes to policies or governance documents are updated and posted online to the BUSU website
- Senate_
- Plan and arrange for new Senator training after following the start of their terms in June.
- Work with the VPUA to fill Senate Committees.
- Act as the liaison with the Senate Secretary.
- Track attendance of Senators for the purposes of honorarium recommendations.
- Attend monthly meetings with Vice Provost, Teaching and Learning and the Executive team to stay informed regarding issues that will come to Senate.
- Work with the VPUA to schedule and facilitate regular meetings with student Senators
- Ontario Undergraduate Student Alliance (OUSA)_
- Ensure OUSA contact information is up to date.
- Work with accounting to ensure OUSA membership fees are paid
- Work with the VPEA to determine delegates for OUSA General Assemblies and Lobby Weeks.
- Make travel arrangements for all delegates of OUSA events.
- Work with Accounting to ensure delegates receive honourarium and per diem payments
- Work with the marketing team on promotion and coverage of OUSA events.
- Assist the VPEA with collecting submissions and selecting a winner for the annual OUSA teaching awards
- Executive Appointment _
- Work with the Assistant General Manager and BUSU Board of Directors to form hiring committees for each Student Executive position.
- Determine committee availabilities, schedule committee meetings, interviews, etc.
- Assist in the transition of the new Executive team
- Collecting and distributing personal information.
- Scheduling training modules
- Sourcing and arranging for any consultants related to training.

**Student Refugee Program Management**
- Work with BUSU Clubs Manager and World University Services Canada (WUSC) to support our student refugee program
- Work with BUSU Clubs manager and WUSC to help file necessary immigration paperwork and follow up documents as required by the Canadian Government
- Works alongside the Clubs Manager to ensure the new student has a smooth transition to Canada and to Brock University:

- Assisting with registering for classes and securing course materials.
- Coordinating residence living arrangements with the University and summer off-campus housing.
- Provide assistance in securing employment and managing finances.
- Provide guidance and assistance in securing medical and dental care services.
- Connect new student with previous students from the WUSC program for support.

**Other Duties**:

- Assist in the execution of various events throughout the year including Badgerfest, Frost Week and club events
- Assist in the planning and execution of student staff and full-time staff celebrations.

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: $60,000.00-$62,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site gym
- Paid tim

  • Database Administrator and Data Governance Analyst

    6 months ago

    St. Catharines, Canada City of St. Catharines Full time

    **Summary**: This position works with the various members of the Information Technology team to create efficiencies, review current processes, analyze, and develop or modify databases including coding stored procedures, testing, debugging, and installing database software. This position provides direction and guidance on the use of the various technologies...

  • Database Administrator and Data Governance Analyst

    7 months ago

    St. Catharines, Canada City of St. Catharines Full time

    **Summary**: This position works with the various members of the Information Technology team to create efficiencies, review current processes, analyze, and develop or modify databases including coding stored procedures, testing, debugging, and installing database software. This position provides direction and guidance on the use of the various technologies...

  • Bookkeeper/office Administrator

    6 months ago

    St. Catharines, Canada Jordan Architectural Full time

    ROLE - Performs basic but essential bookkeeping duties. - Performs other administrative duties as assigned. BOOKKEEPING - Keeps general ledger current. - Prepares financial statements. - Processes government remittances and taxes. ADMINISTRATION - Updates health and safety policy in accordance with regulations. - Performs Purchase Orders and Job Costing...

  • Bookkeeper/office Administrator

    6 months ago

    St. Catharines, Canada Jordan Architectural Full time

    ROLE - Performs basic but essential bookkeeping duties. - Performs other administrative duties as assigned. BOOKKEEPING - Keeps general ledger current. - Prepares financial statements. - Processes government remittances and taxes. ADMINISTRATION - Updates health and safety policy in accordance with regulations. - Performs Purchase Orders and Job Costing...

  • Administrative Assistant

    3 weeks ago

    St. John's, Newfoundland and Labrador, Canada Havens Alliance Group - Executive & Technology Talent Solutions Full time

    Company Overview:The Havens Alliance Group - Executive & Technology Talent Solutions is a leading provider of executive and technology talent solutions. Our organization is committed to delivering exceptional results for our clients, and we are seeking a highly skilled Administrative Assistant to join our team.Salary:This is a full-time position with a...

  • Administrative Assistant

    6 months ago

    St. Catharines, Canada City of St. Catharines Full time

    **Summary**: Reporting to the office of the Chief Administrative Officer and taking day to day direction from the Mayor and the Mayor’s Chief of Staff, the Administrative Assistant is responsible for providing confidential administrative, logistics and communications support for the Mayor. By coordinating the Mayor’s schedule, handling incoming...

  • Office Administrator/receptionist

    3 months ago

    St. Catharines, Canada ATTCH Niagara Full time

    **Overview** **Reception and Administration**: - Greet visitors, clients and guests in a professional and pleasant manner and direct/refer the individual(s) to the appropriate service, staff or resource. - Schedule meetings for the location based on all business partners’ itineraries. Schedule and arrange site tours as directed. - Perform day-to-day...

  • office administrator

    7 months ago

    St. Catharines, Canada 2483848 Ontario Limited Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    7 months ago

    St. Catharines, Canada 2483848 Ontario Limited Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and...

  • Office Administration Assistant

    4 months ago

    St. Catharines, Canada Local HVAC Contractor Full time

    Our commitment is to empower our employees to exceed the expectations of our customers. We will strive to provide the highest level of safety, technical expertise and provide the most professional services wherever we do business. **Responsibilities**: **Accounts Payable: Processing Invoices, including monthly cheque run** **Accounts Receivable, entering...

  • Vice-President, Administration and Services

    1 month ago

    St. Catharines, Canada Brock University Full time

    Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement. We are one of Canada’s leading comprehensive universities and a Top...

  • Administrative Coordinator

    6 months ago

    St. Catharines, Canada Queen Genetics Canada Inc. Full time

    **Queen Genetics Canada Inc. is looking for a skilled and detail oriented Administrative Coordinator** Queen® Genetics supplies B2B Horticultural customers in Canada and the US with an innovative and ever-developing assortment of high-quality plant material. We use customized solutions, efficient customs clearance and reliable logistics to serve each of...

  • Executive Governance Assistant

    3 weeks ago

    St. John's, Newfoundland and Labrador, Canada University of New Brunswick Full time

    About the RoleWe are seeking an experienced and detail-oriented Executive Governance Assistant to join our team at the University of New Brunswick. This is a full-time, 18-month term position located in Saint John.Job SummaryThe successful candidate will provide administrative support to the Saint John Senate, as well as secretarial support to two Board...

  • Case Processing Administrator

    3 months ago

    St. Catharines, Canada Kanata Legal Services Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 44 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years - Legal studies, general - Legal administrative assistant/secretary - Legal assistant/paralegal - Political science...

  • HR Administrator

    6 months ago

    St. Catharines, Canada Family and Children's Services Niagara Full time

    **Employer**: Family and Children’s Services Niagara **Reporting to**: The Director of Human Resources **Location**:St**. **Catharines, Ontario **Salary**:Competitive salary, benefits package and pension plan Reporting to the Director of Human Resources, the HR Administrator will provide generalist functions which include professional human resource...

  • Director of Government and Community Affairs

    4 weeks ago

    St. Albert, Alberta, Canada Alberta-Pacific Forest Industries Inc. Full time

    Alberta-Pacific Forest Industries Inc. is a leader in the forestry industry, renowned for its commitment to quality products, responsible forest management practices, and strong environmental stewardship.About the RoleWe are seeking an experienced Director of Government and Community Affairs to lead our government relations and community engagement...

  • Administration Co-ordinator

    6 months ago

    St. Catharines, Canada City of St. Catharines Full time

    Summary: Provide technical administrative support to the Office Manager and assistance to the Administration Division within the Planning and Development Services Department. Duties and Responsibilities:Provide technical administrative support to the Planning Services Division in regards to development applications, including circulation of applications for...

  • Employee Services Administrator

    7 months ago

    St. Catharines, Canada Family and Children's Services Niagara Full time

    **Employer**: Family and Children’s Services Niagara **Reporting to**: The Director of Human Resources **Location**:St**. **Catharines, Ontario **Salary**:Competitive salary, benefits package and pension plan Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional...

  • Health & Safety Administrative Coordinator

    6 months ago

    St. Catharines, Canada Commercial Cleaning Services Canada Full time

    **About the Position** The Health and Safety Administrative Coordinator will report to our Director of Health and Safety. This position will be a hybrid role with time spent both in an office as well as remote. We offer flexibility on work hours, with the expectation of 20 hours per week. **Job Duties** - Provide administrative support to the Heath and...

  • HR Office Administrator

    3 months ago

    St. Catharines, Canada Bayshore HealthCare Full time

    Make “being the difference” your Career. Join the team at Bayshore Home Care Solutions! We seek an HR Office Administrator Full time, 18-Month Contract Monday - Friday business hours In-Person, Thorold, Ontario office location The HR Office Administrator, under the direction of the Branch HR Manager, completes day to day receptionist and office tasks...