Administrative Support Specialist

2 weeks ago


Markham, Ontario, Canada Lobster Port Full time

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Lobster Port.

Job Overview

This is a permanent full-time opportunity with 40 hours of work per week. The ideal candidate will be available to start immediately.

The estimated salary for this position is $35,000 - $50,000 per year, depending on the candidate's experience.

Job Description

In this role, you will provide administrative support to our team, ensuring seamless day-to-day operations. Your primary responsibilities will include:

  • Record-Keeping: Accurately record and prepare minutes of meetings, seminars, and conferences, maintaining up-to-date records and reports as needed.
  • Scheduling: Schedule and confirm appointments, ensuring timely responses to internal and external stakeholders.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions, accurately maintaining records and reports.
  • Supply Chain Management: Order office supplies and maintain inventory levels, ensuring efficient use of resources.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as necessary, providing exceptional customer service.
Required Skills and Qualifications

To succeed in this role, you must have:

  • A Secondary (high) school graduation certificate or equivalent experience.
  • A minimum of one year of experience in an administrative capacity, preferably in a similar industry.
  • Proficiency in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word.
  • Strong communication and interpersonal skills, with the ability to interact effectively with colleagues, management, and external partners.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Benefits

Lobster Port offers a competitive compensation package, including a comprehensive benefits plan, opportunities for professional growth and development, and a dynamic work environment.



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