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Business Development Coordinator

2 months ago

Boucherville, Quebec, Canada Groupe Parima Full time
About the Role

Groupe Parima, a leading Contract Development and Manufacturing Organization (CDMO), is seeking a highly organized and experienced Executive Support Specialist to provide comprehensive support to the President.

Key Responsibilities
  • Executive Support:
    • Manage the President's schedule, appointments, and meetings.
    • Coordinate and prioritize commitments, ensuring optimal use of the President's time.
    • Draft and edit correspondence, emails, and other communications on behalf of the President.
    • Prepare travel itineraries and ensure all necessary arrangements are in place.
    • Arrange domestic and international travel, including flights, accommodations, and transportation for the leadership team, and provide support while abroad.
    • Organize and coordinate meetings, conferences, and events.
    • Prepare agendas, attend meetings, and document minutes as necessary.
    • Manage and maintain confidential information with discretion.
    • Conduct research and compile data to support decision-making.
    • Prepare and edit reports, presentations, and other documents for the President.
    • Assist the President in prioritizing tasks and managing deadlines related to business development initiatives.
    • Proactively address challenges and contribute to problem-solving.
    • Compile and file all travel and other expense reports.
  • Business Development Support:
    • Collaborate closely with the President in the execution of business development strategies.
    • Assist in the preparation of business proposals, presentations, and other materials for client meetings and negotiations.
    • Prepare and review business contracts, agreements, quotations, and other legal documents.
    • Act as a liaison between the President and clients, ensuring seamless communication and a high level of client satisfaction.
    • Coordinate client meetings, prepare meeting agendas, and follow up on action items.
    • Greet clients and support their travel arrangements when visiting our site.
    • Conduct market research and analysis to identify potential business opportunities and industry trends.
    • Maintain social media accounts and website.
    • Greet clients and support their travel arrangements when visiting our site.
    • Prepare summaries and reports to inform strategic decision-making.
    • Assist in coordinating business development projects, ensuring timelines and deliverables are met.
    • Collaborate with internal teams to facilitate effective project execution.
    • Prepare bios and background information for meeting attendees, ensuring the President is well-informed for client interactions.
    • Facilitate trade show meetings, including scheduling, preparation of materials, and coordinating logistics to maximize business opportunities.
    • Assist in generating new leads through research, outreach, and collaboration with the sales and marketing teams.
    Requirements
    • DEC or Bachelor's degree in Business Administration, Marketing, or a related field.
    • Impeccable written English spelling, syntax, and grammar.
    • Intermediate level French (or better).
    • Proven experience as an executive assistant or in a role with a focus on business development support.
    • Strong business acumen and understanding of the pharmaceutical or biotechnology industries.
    • Excellent organizational, analytical, and communication skills.
    • Proficiency in Microsoft Office Suite, Saleforce, and other relevant software.
    • Ability to handle confidential and sensitive business information with discretion.
    What We Offer
    • Hybrid work possible (after onboarding): Minimum of 1 day per week in the office and when clients visit
    • Medical, dental and travel insurance
    • Group pension plan
    • Recognition program and social activities
    • Personal leave
    • Employee support program and telemedicine
    • Free beverages (hot chocolate, coffee, mochaccino)
    • Accessibility by public transit or free parking
    • Referral program
    • Subsidized meal service