Advanced Office Support Specialist

4 days ago


Blainville, Quebec, Canada UPS Full time

Job Summary

This position performs advanced administrative responsibilities including preparation and analysis of complex reports, compilation of information from various sources, handling small-scale projects, and analysis using various software packages. The selected candidate will direct the work of others and provide instruction and guidance to less experienced employees. This role involves general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings, and other assigned tasks.

Responsibilities:

  • Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
  • Researches and corrects errors resulting from incorrect pre-advise information.
  • Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
  • Prepares complex reports/presentations.
  • Performs analysis using various software packages and databases (e.g. MS Access).
  • Provides advanced office support knowledge and skills.
  • Prepares and/or coordinates information for internal and external contacts.

Requirements:

  • High School Diploma, GED, or International equivalent.
  • 2+ years' office warehouse support experience - Preferred.
  • Strong analytical, oral/written communication, problem-solving, basic research, attention to detail, and time management skills.
  • Proficiency in Microsoft Office (Word, Excel, Access, and Outlook).
  • Accurate and rapid data entry.

Estimated Salary: $45,000 - $60,000 per annum based on location and experience.

About UPS: As a leading logistics company, UPS values diversity and inclusion, providing equal opportunities for all applicants. We are committed to accommodating candidates with disabilities during the recruitment process.



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