Executive Assistant

4 weeks ago

Québec, Quebec, Canada Groupe Desgagnés Full time
About the Role

We are seeking an experienced Executive Assistant to join our Finance and Administration Department at Groupe Desgagnés. As a key member of our team, you will play a crucial role in supporting our legal and administrative functions.

Key Responsibilities
  • Draft, edit, and layout legal documents, including contracts, party charters, and confidentiality agreements
  • Manage corporate documents, including drafting minutes and updating company registers
  • Conduct legal research and regulatory watch to ensure compliance with laws and regulations
  • Coordinate with external lawyers and other representatives for certain legal work
  • Monitor the corporate calendar and coordinate meetings and management committees
  • Maintain documentation on the company intranet and draft meeting minutes
  • Provide logistical and administrative support for events and travel by members of the finance department
  • Contribute to the development and implementation of an electronic document management (EDM) program
  • Coordinate digitization projects and apply document management policies
  • Classify and archive documents in accordance with established procedures
  • Perform related administrative tasks as required by the team
Requirements
  • College training in legal techniques, document management, secretarial work, office automation, or equivalent
  • At least 5 years' relevant experience as an executive assistant in an environment requiring work with several people and on several projects simultaneously, preferably in the legal department of a large company
  • Knowledge of legal documentation terminology
  • Excellent command of Word, Excel, PowerPoint, and Outlook, plus the ability to learn to use other IT tools
  • Knowledge of SharePoint software an asset
  • Excellent writing skills and a very high level of oral and written fluency in French and English
  • High concentration and attention to detail
  • Demonstrate tact, diplomacy, judgment, and discretion in handling and maintaining the confidentiality of sensitive information
  • Ability to quickly understand the nature of business and assist the various parties involved in legal and administrative matters
  • Good ability to adapt to change and the flexibility to adapt to changing priorities
  • Excellent organizational skills, ability to prioritize, and meet deadlines
  • Strong research and problem-solving skills
  • High level of integrity, honesty, and commitment
  • Excellent interpersonal and communication skills
Working Conditions
  • Permanent, day shift
  • Hybrid work
  • Location: Quebec City-Quartier Petit Champlain (at the foot of the Traverse)
  • Comprehensive group insurance program (including dental insurance)
  • Registered Retirement Savings Plan (with employer contribution)
  • Employee assistance program and telemedicine
  • Ongoing employee training program
  • Annual vacation
  • Floating vacations, sick days, and federal holidays
  • Social club
  • Parking available and accessible via the Québec-Lévis ferry;
  • Free coffee
About Groupe Desgagnés

Groupe Desgagnés is a dynamic and innovative company that values its employees and offers a unique work environment. We are committed to providing our employees with the tools and resources they need to succeed in their roles and to contribute to the company's growth and success.

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