Executive Assistant to the President

4 weeks ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Title: Executive Assistant to the President

Job Summary:

The Executive Assistant to the President will provide administrative support to the President's office, ensuring seamless day-to-day operations and strategic initiatives. This role requires exceptional organizational skills, discretion, and attention to detail.

Key Responsibilities:

  • Establish and maintain the President's schedule, prioritizing information flow and making informed decisions.
  • Assist the President's Office in interacting with executives, management, and staff, fostering strong relationships and communication.
  • Manage the President's travel, speaking engagements, and expense reimbursements, ensuring timely and accurate processing.
  • Prepare for Executive Committee, Board of Governors, and Annual General Meeting, coordinating meeting dates, tracking attendance, and providing background materials.
  • Research new member background information and prepare documents for approval at Executive/Board meetings.
  • Liaise with Executive Committee members on various issues and topics.
  • Assist with prospective member sales funnel, scheduling meetings with staff and organizing approval and nominations.
  • Assist with new member onboarding and nominations committee tasks.
  • Schedule events, speakers, and provide onsite support as needed.
  • Respond to emails and telephone inquiries from staff and external contacts.

Requirements:

  • 3+ years of Executive Assistant experience.
  • Strong calendar management skills and competence in recording and transcribing meeting minutes.
  • Extensive knowledge of MS Office (Word, Excel, Outlook).
  • Proficient verbal and written communication skills, capable of assisting with communications tasks.
  • Proficiency in effective time management skills, including prioritization, task delegation, and meeting deadlines.
  • Strong interpersonal abilities to establish a broad network of relationships with internal and external contacts.
  • Capacity to uphold strict confidentiality, demonstrating mature judgment, tact, and discretion.
  • Exceptional organizational skills with an adept ability to prioritize tasks effectively.

What We Offer:

70k-85k Salary, Benefits Package, and a dynamic work environment.

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