Executive Support Professional

4 weeks ago


Mississauga, Ontario, Canada XTREME MEDIA INC Full time

Xtreme Media Inc. is seeking a highly organized and detail-oriented Executive Support Professional to join our team.

About the Role

This is a full-time, permanent position that requires a strong ability to work under pressure while maintaining attention to detail. The ideal candidate will be able to prioritize tasks effectively, manage multiple projects simultaneously, and provide exceptional administrative support to senior executives.

Key Responsibilities
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments with internal and external stakeholders
  • Respond to telephone calls and relay messages in a professional and timely manner
  • Answer electronic inquiries from clients, partners, and other stakeholders
  • Manage office supplies and maintain inventory levels
  • Greet visitors and direct them to the appropriate contacts or service areas
  • Type and proofread correspondence, reports, and other documents
  • Collaborate with the marketing department to understand and communicate marketing strategies and initiatives
Work Environment

The successful candidate will be working in a fast-paced, dynamic environment with a diverse group of professionals. They will have access to state-of-the-art technology and equipment, including modern software applications and hardware.

Requirements
  • Diploma or degree in Business Administration, Secretarial Science, or a related field
  • Minimum 1 year of experience in an administrative role, preferably in a corporate setting
  • Strong communication and interpersonal skills
  • Ability to work independently and as part of a team
  • High level of organization and time management skills
  • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Excellent typing skills, with a minimum of 50 wpm
Benefits
  • Competitive salary range: $45,000 - $60,000 per annum
  • Comprehensive benefits package, including health, dental, and vision coverage
  • Retirement savings plan with company matching contributions
  • Free parking and public transportation reimbursement
  • Ongoing training and professional development opportunities

Please note that this job description has been rewritten to meet the requirements specified. The estimated salary range has been calculated based on industry standards and the job requirements.



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