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Administrative Assistant

2 months ago

SainteAnnedeBellevue, Canada MDA Full time

About the Role

MDA Space is seeking a highly skilled and organized Secretary to join our Satellite systems team in Montreal. As a key member of our team, you will provide administrative support to managers and department members, ensuring the smooth operation of our daily activities.

Key Responsibilities

  • Prepare and review various reports, including daily, weekly, and monthly reports, related to the department.
  • Perform data entry in internal systems and process travel requests.
  • Prepare proposals, shipping orders, and coordinate the internal distribution of information.
  • Answer phone calls and emails, and forward messages to concerned individuals.
  • Schedule appointments, interviews, and meetings, and book rooms.
  • Obtain approvals for invoices and perform budget monitoring.
  • Prepare expense reports and distribute cheques.
  • Plan and manage electronic and paper documentation filing.
  • Prepare and send catering service orders.
  • Replace at the main reception.
  • Support the onboarding of new employees, including IT request forms and equipment delivery.
  • Manage and coordinate contractor and consultant invoice payments.

Requirements

  • Two years or more of relevant experience in administrative support or secretarial studies.
  • College education in office automation or the equivalent.
  • Customer service-oriented individual with excellent interpersonal and communication skills.
  • Proactive, dynamic, and autonomous individual with superior knowledge of software applications.
  • Ability to work independently with minimum supervision and manage time and timelines effectively.

What We Offer

MDA provides a competitive compensation and benefits package, including health care, dental and vision benefits, disability income protection, life insurance, and a group retirement savings plan.

Accommodation

MDA Ltd. is proud to provide accommodation(s) during the recruitment process. If you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.