Administrative Assistant

2 weeks ago

SainteAnnedeBellevue, Canada MDA Full time

Job Summary

MDA is seeking an experienced Administrative Assistant to provide high-level administrative support to our senior leadership team in our Montreal office.

Key Responsibilities

  • Coordinate and schedule meetings, conferences, and visitors for the senior leadership team
  • Manage the Director's calendar, including adding events, rescheduling appointments, and providing daily briefings
  • Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
  • Collect and prepare information or presentation material for use in discussions and meetings
  • Draft communications
  • Conduct research and create reports on various topics based on the needs of the leadership team
  • Process all expense reports per company travel policies, reconcile AMEX statements, and receipts
  • Keep important information and documents organized physically and electronically
  • Handle travel arrangements for the leadership team
  • Maintain Salesforce database for the New Business team
  • Manage Confluence pages
  • Support Business Development events and visits
  • Support sales proposal submission efforts
  • Support performance reviews

Requirements

  • College diploma; Bachelor degree preferred
  • 5+ years' experience in an Administrative Assistant role
  • Strong analytical, administrative, organization, and problem-solving skills; able to multi-task
  • Excellent skills working with Microsoft Outlook, Work, Excel, PowerPoint, and various web conferencing tools
  • Must be detail-oriented, as accuracy is essential in the preparation of reports and presentation materials
  • Must be a team player and willing to work outside normal hours occasionally
  • Requires excellent time management skills and a professional manner
  • Must be proficient in both French and English, oral and written
  • Experience with Confluence and Salesforce databases

Security Clearance

Successful candidates must obtain and hold security clearance at the reliability status level and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

Benefits

MDA provides competitive compensation and benefits packages for its employees at all locations.

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