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Administrative Support Specialist

2 months ago

Mississauga, Ontario, Canada BITTS International Career College Full time

Job Overview

BITTS International Career College is seeking a dependable Administrative Support Specialist. This role is essential in managing various administrative functions, ensuring that all staff members receive the necessary support to maintain productivity. The Administrative Support Specialist will be responsible for overseeing the front desk operations and assisting the management team. The ideal candidate should possess strong prioritization skills and the ability to work independently. A self-driven and reliable individual is crucial for the seamless operation of our office and for contributing to our ongoing success.

Key Responsibilities

  1. Organize office activities and processes to ensure efficiency and adherence to company standards.
  2. Execute administrative tasks and allocate responsibilities to guarantee optimal performance.
  3. Coordinate schedules and appointments for management personnel.
  4. Handle phone communications and manage correspondence, including emails, letters, and packages.
  5. Monitor inventory of office supplies and initiate orders as required.
  6. Provide assistance to colleagues as needed.

Qualifications

  1. Demonstrated experience as an Administrative Support Specialist, office assistant, or similar role is advantageous.
  2. Exceptional communication and interpersonal skills.
  3. Strong organizational capabilities.
  4. Knowledge of office management practices.
  5. Proficient in MS Office and office management software (ERP, etc.).
  6. Educational background in secretarial studies is a plus.
  7. High school diploma; a BSc/BA in office administration or a related field is preferred.

Employment Type: Full-time

Contract Duration: 12 months

Compensation: $17.50-$19.00 per hour

Anticipated Hours: 40 hours per week

Employee Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Language Requirement:

  • French not mandatory

Work Schedule:

  • Monday to Friday
  • Weekends as necessary

Work Environment: In-person