Medical Secretary
1 day ago
We are seeking a highly skilled and organized Medical Secretary to join our team at BC Cancer. As a Medical Secretary, you will provide administrative support to the Systemic Therapy Process Team, ensuring the smooth operation of our clinical activities.
Key Responsibilities- Screen and prioritize patient requirements, determining the urgency of incoming calls and taking appropriate action.
- Coordinate and book appointments and tests for patients, accessing the patient information system to enter and retrieve data.
- Relay patient information to and from doctors' offices and outside hospitals, contacting other departments or outside sources to obtain medical reports.
- Prepare correspondence, reports, and other documents from dictation or handwritten notes, using a variety of software.
- Schedule meetings and appointments, book facilities, and arrange audio-visual equipment, recording and distributing minutes of meetings.
- Gather data for use in documents, requesting and collating information for items such as grant applications and departmental reports.
- Open, sort, and forward incoming mail, making travel arrangements for departmental staff and visitors as required.
- Prepare requisitions for office and other supplies, receiving and monitoring incoming stock against requisitions.
- Perform record-keeping functions, such as entry, retrieval, and distribution of data from department scheduling systems.
- Maintain secretarial procedure manuals, typing and inserting new or revised procedures.
- Assist in maintaining the departmental time books, relaying information to appropriate personnel as obtained from Physician's absence forms.
- Maintain departmental filing systems, organizing and filing materials.
- Receive visitors to the work area as required.
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent, related experience, or an equivalent combination of education, training, and experience.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
- Ability to keyboard at 60 wpm, communicate effectively both verbally and in writing, deal with others effectively, and organize work.
- Ability to operate related equipment, such as a personal computer, and physical ability to carry out the duties of the position.
PHSA is a remote work-friendly employer, welcoming flexible work options to support our people. We offer a comprehensive benefits package, including a municipal pension plan, and psychological health & safety programs and holistic wellness resources. Join one of BC's largest employers with province-wide programs, services, and operations, offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
We are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.
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