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Administrative Secretary

2 months ago

Vancouver, British Columbia, Canada Provincial Health Services Authority Full time
Administrative Secretary Administrative Secretary

Join our team at the Children's & Women's Health Center in Vancouver, BC, as an Administrative Secretary. We are seeking a detail-oriented and efficient individual to handle administrative tasks, ensuring our department runs smoothly and provides the best care for our patients.

Key Responsibilities:
  • Transcribe and type various materials, including consult reports, patient histories, research papers, and grant proposals.
  • Maintain appointment calendars, schedule appointments, and arrange meetings and vacations.
  • Support academic and research activities by preparing materials for presentation and handouts.
  • Provide clinical administrative support to Residents and Fellows, including preparing schedules and materials.
  • Attend departmental and team meetings to gather information, type and distribute agenda items, and provide secretarial support.
  • Answer telephone calls, screen callers, and respond to queries.
  • Coordinate patient appointments, pre-register patients, and confirm appointments.
  • Obtain written consents from parents or guardians, record demographic information, and explain the multi-disciplinary appointment system.
  • Set up and maintain filing and distribution systems for various records and files.
  • Prepare expense claim forms, Fee for Service billing statements, and compile patient information and statistics.
  • Monitor office supplies and equipment, replenish supplies as needed, and request equipment repairs.
Requirements:
  • Grade 12 graduation from a recognized secretarial program, including a recognized course in medical transcription.
  • Three years of recent, related experience or an equivalent combination of education, training, and experience.
  • Keyboard skills of at least 60 wpm.
  • Effective verbal and written communication skills.
  • Organizational and time management skills.
  • Ability to deal with others effectively.
  • Operate related equipment.
Preferred Qualifications:
  • Knowledge of social, economic, political, and historical realities of settler colonialism on Indigenous Peoples.
  • Familiarity with addressing Indigenous-specific anti-racism, anti-racism, and Indigenous Cultural Safety.
About Us:

The Provincial Health Services Authority (PHSA) plans, manages, and evaluates specialized health services to provide equitable and cost-effective healthcare for people throughout the province. Our values reflect our commitment to excellence and include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, and Serve with purpose.

Why Join Us:
  • Join one of BC's largest employers with province-wide programs, services, and operations.
  • Access to professional development opportunities through our in-house training programs.
  • Enjoy a comprehensive benefits package, including a municipal pension plan and psychological health & safety programs.
  • Annual statutory holidays and generous vacation entitlement.
  • PHSA is a remote work-friendly employer, welcoming flexible work options.
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts.