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Administrative Coordinator

1 month ago

St John's, Newfoundland and Labrador, Canada Amicus Immigration Consultants Canada Inc Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at Amicus Immigration Consultants Canada Inc. The successful candidate will provide administrative support to our consultants and staff, ensuring the smooth operation of our office.

Key Responsibilities:
  • Assist with staff consultation and grievance procedures
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Supervise office and volunteer staff
Requirements:
  • 1 to 2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in MS Office and other software applications
  • Valid driver's license and willingness to travel regularly
What We Offer:
  • Competitive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment