Senior Corporate Access and Privacy Analyst

2 weeks ago

Edmonton, Alberta, Canada City of Edmonton Full time
Job Summary

We are seeking a highly skilled and experienced Access and Privacy Specialist to join our team at the City of Edmonton. As a key member of our Corporate Access and Privacy Office, you will play a critical role in ensuring the City's compliance with access and privacy legislation.

Key Responsibilities
  • Process and manage a significant volume of access to information requests in accordance with the Freedom of Information and Protection of Privacy Act (FOIP Act).
  • Review requests and negotiate with applicants to conclude on an agreed-upon scope, or transfer of request to another organization as appropriate.
  • Consult with City employees and business areas on potential sensitivities in responsive records to inform decisions regarding disclosure in accordance with the FOIP Act.
  • Provide support, mentorship, and guidance to Access and Privacy Analysts.
  • Responsible, on a rotational basis with other Senior Analysts, to cover all duties of the Supervisor, Information Access, including analyzing and assessing the complexity of incoming requests and assigning requests to Analysts, providing guidance and direction on requests, including reviewing decisions made, and approving absences.
  • Accountable for the escalation of complex matters to the CAP leadership team.
  • Consider the location of responsive records, contact stakeholders within all levels of the City, ensuring that searches are appropriately documented.
  • Review records, legislation, internal procedures, previous mediation files, or Orders with the Office of the Information and Privacy Commissioner (OIPC). Use software to document disclosure decisions in the records, including line-by-line redactions.
  • Prepare fee estimates and make recommendations on fee waiver requests to the delegated FOIP Head.
  • Request time extensions internally and to the OIPC.
  • Consult externally with third parties, such as vendors and contractors, and other jurisdictions, like the provincial government and police services, to inform decisions on disclosure.
  • Draft and prepare briefing notes on requests to the leadership team within the Office of the City Clerk.
  • Maintain a good working relationship with the OIPC to effectively resolve requests for reviews and inquiries.
  • Perform other related duties as required.
Qualifications
  • University degree in Information Studies, Public Policy, Archives Studies, Library Studies, Political Studies, or a relevant discipline is required.
  • Minimum of four (4) years of directly related, progressively responsible experience working in the research, analysis, interpretation, and application of access and privacy legislation.
Equivalencies
  • A related two-year diploma and a minimum of six (6) years of related experience; a related one-year certificate and a minimum of seven (7) years of related experience; or a minimum of eight (8) years of related experience.
  • Information Access and Protection of Privacy (IAPP) certificate or equivalent from the University of Alberta, a recognized post-secondary institution, or a recognized professional association is an asset.
Knowledge, Skills, and Abilities
  • Supervisory and leadership experience.
  • Experience processing access to information requests under Alberta's FOIP Act (or equivalent legislation).
  • Experience delivering training.
  • Experience developing and applying policies and procedures.
  • Experience performing research and interpretation of written materials, policies, and procedures.
  • Excellent written and verbal communication skills. High attention to detail.
  • Experience using electronic resources, systems, and applications.
  • Good customer service skills.
  • Ability to manage multiple priorities and meet strict deadlines.
  • Ability to work independently and on a team.
  • Ability to hold sensitive information confidential and handle situations requiring diplomacy and tact.
  • Alignment to our Cultural Commitments and Leadership Competencies.
  • Embracing a culture of equity, diversity, reconciliation, and inclusion.
Conditions of Employment
  • Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement.
Work Environment
  • This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
  • This position is eligible for the flexible work arrangement in receiving an additional 25 earned days off (EDOs) a year.
  • The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

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