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Administrative Support Specialist

2 months ago

Edmonton, Alberta, Canada MacEwan University Full time

Opportunity

MacEwan University is seeking detail-oriented individuals for two Administrative Assistant III (Admin Support III) full-time continuing opportunities with our Faculty of Nursing. Reporting to the Associate Dean, you will support faculty administrators and faculty members by providing general office administration, which includes preparing documents, managing information, processing transactions, greeting stakeholders, responding to inquiries, and troubleshooting issues and concerns.

Key Responsibilities

  • Prepare and maintain accurate and detailed records and reports.
  • Coordinate and arrange meetings, events, and travel arrangements.
  • Process and manage financial transactions, including expense reports and invoices.
  • Provide exceptional customer service and respond to inquiries from faculty, students, and external stakeholders.
  • Support and manage complex processes related to the operations of the unit.
  • Perform reception duties and manage the front desk.
  • Coordinate and manage asset tracking and deployment.
  • Support purchasing processes and proposal completion.

Requirements

  • Proficiency in Microsoft Office applications.
  • Excellent written, verbal, and non-verbal communication skills.
  • Proficient organizational skills.
  • A minimum of a diploma in Office Administration, Office Management, or a related field.
  • Experience working in a post-secondary institution would be considered an asset.
  • Experience working with PeopleSoft would be considered an asset.

Benefits

  • Competitive base pay.
  • Generous vacation time.
  • Secure pension plan.
  • Flexible benefits package.
  • Continuous learning culture.
  • Opportunities for career growth.