Program Coordinator, Banff International String Quartet Competition and Festival
4 days ago
The Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival. As a key member of the team, you will be responsible for coordinating all administrative and logistical aspects of the festival, tour, and competition.
Key Responsibilities
- Coordinate email and contact management, including monitoring the general email account and assisting with contact and event management using tools such as Smartsheets and SharePoint.
- Arrange and document meetings for internal and external parties.
- Handle financial processing, including billing, invoicing, purchase orders, and expense claims, in accordance with Banff Centre guidelines.
- Manage communications with ticket buyers, guests, and participants, and arrange travel, accommodation, and special requirements for various individuals involved in events.
- Coordinate with various stakeholders to ensure documentation and logistical details are handled properly.
- Prepare and format program details, manage music loans, and proof content for various media needs.
- Assist in creating newsletters, house programs, and other print materials, and work with the Marketing and Communications team for event promotion and sponsor recognition.
- Collaborate with different departments to ensure smooth event operations and handle post-event tasks, including reports and acknowledgments.
Qualifications and Educational Requirements
- Diploma in Events Management, Art Administration, or a related field.
- Experience in the planning and delivery of large-scale special events.
- Excellent oral and written communication and teamwork skills to interact with directors, technical staff, and participants.
- Flexibility, ability to multitask, and make prompt decisions.
- Tact in dealing with directors, faculty, special guests, jurors, and artists working under pressure.
- Ability to remain calm under stress and meet strict deadlines.
- Excellent organizational and administrative skills.
- Ability to take initiative and work independently or as part of a team.
- Proficient with Microsoft Office Suite, including advanced Excel skills, scheduling software, and database skills.
- Any formal classical or chamber music background is strongly considered an asset.
Special Requirements
- This position may require the candidate to be on-site during competition week as needed.
Employment Terms & Benefits
- This is a term position from November 18, 2024 to September 30, 2025.
- In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period.
- This position pays between $27.11 and $28.46 per hour, working up to 40 hours per week on a regular schedule.
- Benefits of working at Banff Centre include:
- Transitional staff housing options (based on availability).
- A hybrid work environment (following the 6-month probation period).
- Employee Assistance Program.
- Staff cafeteria and restaurant discounts (at Maclab Bistro and Vistas).
- On-site fitness facility at a discounted rate – first month free for new members (includes pool, climbing wall, and gym).
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeJob OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival.Key ResponsibilitiesCoordinate all administrative and logistical aspects of the festival, tour, and competition, ensuring seamless execution and excellent...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeJob OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival.Key ResponsibilitiesCoordinate all administrative and logistical aspects of the festival, tour, and competition, ensuring seamless execution and excellent...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeJob OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival.Key ResponsibilitiesCoordinate all administrative and logistical aspects of the festival, tour, and competitionAssist in planning and delivery of events,...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeJob OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival.Key ResponsibilitiesCoordinate all administrative and logistical aspects of the festival, tour, and competitionAssist in planning and delivery of events,...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeJob OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival.Key ResponsibilitiesCoordinate all administrative and logistical aspects of the festival, tour, and competitionAssist in planning and delivery of events,...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeThe OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival. This is a unique opportunity to work with a world-renowned organization and contribute to the success of a prestigious event.Key ResponsibilitiesCoordinate...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeThe OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival. This is a unique opportunity to work with a world-renowned organization and contribute to the success of a prestigious event.Key ResponsibilitiesCoordinate...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeThe OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival. As a key member of the team, you will be responsible for coordinating all administrative and logistical aspects of the festival, tour, and competition.Key...
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Banff, Alberta, Canada Banff Centre for Arts and Creativity Full timeThe OpportunityThe Banff Centre for Arts and Creativity is seeking a highly organized and detail-oriented Program Coordinator to support the Banff International String Quartet Competition and Festival. As a key member of the team, you will be responsible for coordinating all administrative and logistical aspects of the festival, tour, and competition.Key...
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