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Administrative Support Specialist

1 month ago

Toronto, Ontario, Canada S3 Group Ltd. Full time

S3 Group Ltd. is a dynamic organization that is currently seeking an Administrative Receptionist to join our team at our office in Ontario. This is a full-time position that offers a unique opportunity to work with a professional team and grow with the organization. The role provides a competitive pay and full benefits, including an RRSP matching program, and is available to start immediately.

As a leading designer and builder of specialized equipment, products, and custom components, we foster a respectful and teamwork environment where ideas are valued, and everyone contributes with significance. The ideal candidate should have experience in a fast-paced office setting and possess strong communication and organizational skills.

The Administrative Receptionist plays a key role in ensuring office efficiency and is responsible for directing incoming calls, greeting customers, sorting mail, filing, data entry, some accounting transactions, and ensuring that basic office equipment is functional for other team members. This role requires exceptional communication skills and the ability to work well under pressure.

Key Responsibilities:

  • Provide administrative assistance in a confidential and professional manner
  • Clerical support: data entry, filing, and communicating with the team
  • Compile data required by different departments
  • Maintain and organize information in current forms and spreadsheets
  • Ensure documents and files are complete, accurate, properly kept, filed, and organized
  • Sort and issue mail to the right team member
  • Maintain the photocopy machine in good working order and call service tech when required
  • Process basic accounting transactions
  • Perform other tasks as assigned

Requirements:

  • Training in office work, business administration, or education in a related field
  • Cheerful and professional phone demeanor and experience in an office environment
  • Proficient with Microsoft Office applications, especially Word and Excel
  • Capable of adapting to and learning new software applications
  • Punctual and possess discretion when handling sensitive matters and a customer focus
  • Consistency, the ability to perform transactions with accuracy, and in appropriate priority
  • Ability to organize information and communicate or store it so it is useful to others and initiative in problem solving
  • Ability to multitask and committed to achieving deadlines
  • Good command of both written and oral English language and communication skills
  • Positive and co-operative team player