Proposal Coordinator

4 weeks ago

Ottawa, Ontario, Canada Welch LLP Full time

About the Opportunity

As a Proposal Coordinator at Welch LLP, you will be responsible for managing, designing, editing, and finalizing business proposals for both private sector and federal government. This role requires a high level of organization, attention to detail, and excellent communication skills.

Duties and Responsibilities

  • Review and search for bids online
  • Track and file all Request for Proposals
  • Prepare, respond to, and follow-up on correspondence
  • Read the Request for Proposal in detail and determine its requirements
  • Review and format résumés as required from the Partners, and maintain a database of suitable resources
  • Coordinate with the marketing team to identify resources related to proposals
  • Compile, edit, and write standard proposal components in adherence to requirements; compile disparate content elements from a distributed group of authors into a cohesive and responsive proposal document
  • Effectively communicate with Partners and staff involved, as well as other stakeholders
  • Scan and monitor standing offer and other procurement vehicles of senior level governments in order to maximize and maintain access for the firm
  • Report on proposal metrics as required
  • Provide support in the preparation of proposal submissions
  • Provide Quality Assurance by reviewing all contents of the proposal's final submission and making suggestions for improvement
  • Ensure a timely delivery of final proposal and track its receipt
  • Maintain proposal reference material from past Requests for Proposal
  • Review and provide recommendations for continuous improvement of proposal procedures, guidelines, and templates
  • Work with internal stakeholders and clients to obtain testimonials

Qualifications

  • University degree or college diploma in communications or related field
  • 2-3 years of relevant proposal experience is required
  • Experience working on federal government proposals would be considered an asset
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); strong MS Word skills is required
  • Knowledge of Adobe InDesign would be an asset
  • Outstanding organizational skills with meticulous attention to detail
  • Strong proofreading skills
  • Ability to manage multiple projects and competing deadlines in a fast-paced environment
  • Exceptional written and verbal communication skills in English (bilingualism in French would be an asset)
  • Ability to work independently and as part of a team

Welch LLP welcomes and encourages applications from people with disabilities. Reasonable accommodations are available for applicants with disabilities throughout the recruitment process. If you require an accommodation, please let us know and we will work with you to meet your needs. Applicants need to make their needs known in advance.

We thank all applicants for their interest but only those selected for an interview will be contacted.

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