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Facilities Operations Coordinator

1 month ago

Ottawa, Ontario, Canada Black & McDonald Limited Full time
About This Career Opportunity

Black & McDonald Limited is seeking a highly skilled and motivated Facilities Operations Coordinator to join our team in Ottawa, Ontario. As a key member of our Operations team, you will be responsible for the execution of operations and maintenance contracts for our Facility Management & Operations (FMO) division.

Key Responsibilities
  • Coordinate and track subcontracted maintenance activities, including reporting of corrective repairs or deficiencies, and escorting subcontractors on-site as required.
  • Assist with the execution of subcontracted Additional Work Requests (AWRs) by performing job showings with approved subcontractors, managing the RFQ process, and coordinating awarded projects.
  • Review, track, and submit project documentation, including H&S plans, shop drawings, and site plans.
  • Track, analyze, and trend project costs.
  • Create and update work orders and purchase orders in our CMMS system.
  • Communicate with clients and other facility occupants to ensure customer satisfaction.
  • Participate in monthly operational meetings with clients.
  • Provide monthly client and internal management reports as per contract.
  • Manage contract operations regarding safety, productivity, communication, and efficiency to the standards of both Black & McDonald and the client.
Competency Requirements
  • Change Orientation
  • Communicates Effectively
  • Continuous Learning
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others
Education and Work Experience Requirements
  • Post-secondary education or trade-related experience is required.
  • 1-3 years' experience in the construction industry is an asset.
Skills, Abilities, and Other Requirements
  • Motivated with the ability to work with strict timelines in a fast-paced team environment.
  • Bilingualism (French/English) is required.
  • Able to obtain and maintain a Secret Security Clearance.
  • Knowledge of programs such as Microsoft Projects, as well as proficiency in Microsoft Office applications such as Word, Excel, and Outlook.
  • Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management.
  • Basic knowledge of building systems and their operation.

Black & McDonald Limited welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.