Administrative Support Specialist

3 weeks ago

Sherwood Park, Alberta, Canada SEHJAS HOMES LTD. Full time

We are seeking an experienced Administrative Assistant to join our team at SEHJAS HOMES LTD. as an Administrative Support Specialist. The successful candidate will be responsible for providing administrative support to our team, including establishing and implementing policies and procedures, recording and preparing minutes of meetings, and scheduling appointments.

Key Responsibilities
  • Establish and implement policies and procedures to ensure efficient and effective administrative operations.
  • Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Schedule and confirm appointments to ensure timely and efficient use of team members' time.
  • Answer telephone and relay telephone calls and messages to ensure prompt communication.
  • Answer electronic enquiries to provide timely and accurate information.
  • Compile data, statistics, and other information to support business decisions.
  • Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Organize staff consultation and grievance procedures to ensure a fair and respectful work environment.
  • Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Support for Diverse Groups
  • Offers mentorship, coaching, and/or networking opportunities for persons with disabilities.
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees.
  • Offers mentorship, coaching, and/or networking opportunities for youth.
  • Offers mentorship, coaching, and/or networking opportunities for Veterans.
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers.
  • Offers mentorship, coaching, and/or networking opportunities for mature workers.
  • Offers mentorship programs that pair members of visible minorities with experienced employees.

This is a permanent full-time position working 40 hours per week. The work language is English.

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