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Executive Support Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Inesa Security Services Inc. in [Location]. This role is responsible for providing administrative support to our executives, ensuring the smooth operation of our office, and maintaining high levels of productivity.
About the RoleThe successful candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Arrange and coordinate seminars, conferences, and other events;
- Supervise and support other administrative staff members;
- Record and prepare minutes of meetings, seminars, and conferences;
- Determine and establish office procedures and routines;
- Schedule and confirm appointments;
- Answer phone calls and relay messages;
- Respond to electronic inquiries;
- Compile data, statistics, and other information;
- Order office supplies and maintain inventory;
- Arrange travel, itineraries, and make reservations;
- Greet visitors and direct them to contacts or service areas;
- Set up and maintain manual and computerized filing systems;
- Type and proofread correspondence, forms, and other documents.
- Bachelor's degree in Business Administration or related field;
- 1-2 years of experience in an administrative role;
- Excellent communication and organizational skills;
- Proficiency in MS Office, including Excel, Word, and Outlook;
- Ability to multitask and work under pressure;
- Attention to detail and accuracy.
The ideal candidate will be able to work in a fast-paced environment with tight deadlines and prioritize tasks effectively. They will also be comfortable working independently and as part of a team.
CompensationWe offer a competitive salary range of $45,000-$55,000 per annum, depending on experience, plus benefits, and opportunities for professional growth.
