Executive Support Specialist

2 weeks ago

Brampton, Ontario, Canada NK Tax and Accounting Services Full time
About NK Tax and Accounting Services

We are a dynamic accounting firm seeking a highly organized and detail-oriented Executive Support Specialist to join our team. In this role, you will provide administrative support to our management team, ensuring seamless day-to-day operations.

Job Summary

The ideal candidate will possess excellent communication skills, be proficient in Microsoft Office Suite, and have experience with data entry and record-keeping. A high school diploma or equivalent is required, with a focus on administration or a related field.

Key Responsibilities:
  • Coordinate the flow of information within the team, ensuring timely completion of tasks and projects.
  • Evaluate daily operations, identifying areas for improvement and implementing changes as needed.
  • Open and distribute mail and other materials, maintaining a well-organized workspace.
  • Plan and control budget and expenditures, ensuring effective resource allocation.
  • Train staff members on new procedures and policies, promoting a culture of continuous learning.
  • Establish and implement policies and procedures, maintaining compliance with industry standards.
  • Record and prepare minutes of meetings, seminars, and conferences, providing accurate documentation.
  • Schedule and confirm appointments, ensuring smooth coordination with stakeholders.
  • Answer telephone and relay telephone calls and messages, providing exceptional customer service.
  • Answer electronic enquiries, responding promptly to client queries.
  • Compile data, statistics, and other information, analyzing trends and patterns.
  • Respond to employee questions and complaints, addressing concerns in a timely manner.
  • Order office supplies and maintain inventory, ensuring a well-stocked workspace.
  • Perform data entry, accurately recording transactions and updates.
  • Provide customer service, resolving issues and exceeding client expectations.
  • Maintain and manage digital databases, ensuring secure and reliable storage.
  • Perform basic bookkeeping tasks, reconciling accounts and managing finances.
Requirements:
  • 1 year to less than 2 years of experience in an administrative role.
  • A high school diploma or equivalent, with a focus on administration or a related field.
Benefits:
  • A competitive salary range of $40,000 - $60,000 per year, depending on experience.
  • A comprehensive benefits package, including health, dental, and vision insurance.
  • A generous paid time off policy, allowing for relaxation and rejuvenation.
  • Ongoing training and professional development opportunities, promoting career growth and advancement.
  • A dynamic and supportive work environment, fostering collaboration and teamwork.
Estimated Salary: $52,500/year

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