Administrative Support Specialist

3 weeks ago

Vancouver, British Columbia, Canada Cascadia Strategy Consulting Partners Full time
Job Title: Part-time Office Manager and Finance / Admin SupportAbout Cascadia Partners

Cascadia Partners is a consulting firm with a unique approach to business strategy, operations management, digital transformation, policy and economics, and data analytics and AI. Our team of experts brings specialized expertise to a broad range of local industries, focusing on creating local impact.

We value collaboration, intellectual curiosity, creativity, and confidence in our work. Our team works hard to deliver high-quality results for our clients while enjoying a fun and supportive work environment.

Job OverviewPosition Summary

We are seeking a part-time Office Manager and Finance / Admin Support for our Vancouver office. This role is ideal for individuals looking to re-enter the workforce, particularly parents who require a schedule that aligns with school hours and holidays. The successful candidate will be responsible for overseeing office operations, managing administrative tasks, and supporting our finance and recruiting activities.

Key Responsibilities
  • Support the Resource Manager by maintaining project lists, updating proposals and opportunities, and flagging capacity in the consulting team.
  • Compare time allocated to projects: actual to plan and highlight deviations for the managing partner.
  • Assist with the recruitment process, including posting job openings, scheduling interviews, and onboarding new employees.
  • Review and manage revenue, produce reports (revenue by clients, consultant, partner, etc.).
  • Manage office supplies, coordinate maintenance of office equipment, and ensure the office environment is organized and professional.
  • Provide administrative support to senior management, including scheduling, correspondence, and travel arrangements.
  • Coordinate and organize office events and meetings, including catering and venue arrangements.
  • Ensure office policies and procedures are followed and update as necessary.
  • Maintain and organize office files and records, both physical and electronic.
  • Liaise with external vendors and service providers to ensure smooth office operations.
  • Maintain accurate financial records, manage accounts payable and receivable, and handle payroll.
  • Ensure timely filing and payment of GST and corporate tax installments.
RequirementsWhat We're Looking For
  • Finance Background: Proven experience in bookkeeping, GST, corporate tax installments, and revenue management.
  • Administrative Skills: Strong organizational and multitasking abilities, with attention to detail.
  • Communication: Excellent written and verbal communication skills.
  • Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and accounting software.
  • Problem-Solving: Ability to troubleshoot and resolve issues independently.
  • Team Player: Ability to work collaboratively and create an inclusive environment.
  • Time Management: Effective time management skills to handle multiple tasks efficiently.
  • Eligibility: Must be eligible to work in Canada and onsite.

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