Senior Administrative Assistant

4 weeks ago


Toronto, Ontario, Canada MindJeweller Immigration Services Inc. Full time
Job Title: Senior Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Senior Legal Administrative Assistant to join our team at MindJeweller Immigration Services Inc. The ideal candidate will have experience in coordinating the flow of information, scheduling appointments, and supervising staff.

**Responsibilities:**

* Coordinate the flow of information, including opening and distributing mail and other materials
* Schedule and confirm appointments, meetings, and court sessions
* Supervise and train staff, ensuring efficient office procedures and routines
* Maintain filing systems and prepare minutes of meetings and court sessions
* Review and proofread documents to ensure compliance with legal procedures and grammatical usage

**Requirements:**

* Secondary (high) school graduation certificate
* 1 year to less than 2 years of experience in an administrative role
* Strong communication and interpersonal skills
* Ability to multitask and work under pressure

**Computer and Technology Knowledge:**

* MS Office, including Word, Excel, and Outlook
* Adobe Acrobat Reader

**Area of Work Experience:**

* Contracts
* Correspondence
* Financial statements
* Reports and records

**Work Conditions and Physical Capabilities:**

* Fast-paced environment
* Work under pressure
* Tight deadlines

**Personal Suitability:**

* Accurate
* Client-focused
* Dependable
* Efficient interpersonal skills
* Excellent oral and written communication
* Organized
* Reliable
* Team player

**Work Term:** Permanent

**Work Language:** English

**Hours:** 30 hours per week

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