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Administrative Coordinator

2 months ago

Richmond Hill, Ontario, Canada PENTACORE DEVELOPMENT LTD. Full time

Job Summary:

Pentacore Development Ltd. is seeking a highly organized and detail-oriented Administrative Coordinator to oversee the daily administrative operations of our office. As a key member of our team, you will be responsible for ensuring the efficient and professional execution of all tasks.

Key Responsibilities:

  • Coordinate and oversee office administrative procedures, including maintenance and reporting of any issues to ensure organizational effectiveness.
  • Coordinate office activities and operations to secure efficiency and compliance with company policies.
  • Manage the reception area, receive deliveries, greet and attend to visitors, and maintain a professional appearance.
  • Maintain office supplies inventory by checking stock levels, anticipating needs, and expediting orders.
  • Perform opening and closing procedures, including preparation of morning coffee/tea, running the dishwasher, and ensuring the office is secure.
  • Manage conference room bookings and provide support during meetings and other arrangements.
  • Provide support to other staff members with tasks such as research, data entry, and other administrative duties.
  • Handle incoming and outgoing correspondence with professionalism and efficiency.
  • Assist with company events and gatherings.
  • Manage office and tenant directories.
  • Provide support in accounting duties as required, such as cheque preparation, following up with payments, and preparation of payment receipts.
  • Provide support in operation duties as required, such as sending inquiries, coordinating with vendors, and scheduling appointments.
  • Provide support in marketing duties as required, such as preparing presentations, market research, and creating simple graphics.
  • Manage office filing systems and databases, including daily mailbox checking and distribution.
  • Perform other tasks as delegated by management.

Requirements:

  • Bachelor's degree in a related field.
  • Strong organizational skills with the ability to prioritize tasks effectively and demonstrate good initiative.
  • Excellent communication skills and professional phone/mailing etiquette.
  • Previous experience of at least 2 years in an administrative role is preferred.
  • Familiarity with front desk operations is preferred.
  • Strong computer skills are essential.
  • Expert knowledge of MS Office and Google Suite.
  • Keen eye for design, proficient with Canva, Adobe Photoshop, or other design-related software.

Work Environment:

  • Full-time position.
  • 40 hours per week.
  • Casual dress.
  • Company events.
  • On-site parking.

Location:

  • Richmond Hill, ON L4B 2N6.