Executive Support Professional

4 weeks ago

Mississauga, Ontario, Canada Sambhav immigration Services Inc. Full time

The Sambhav Immigration Services Inc. is seeking an experienced Executive Support Professional to join our team in a permanent position.

We offer a competitive salary of $60,000 per year, commensurate with experience, and a comprehensive benefits package.

About the Role:

This role will provide high-level administrative support to our management team, ensuring seamless day-to-day operations and strategic planning.

Key Responsibilities:

  • Manage and coordinate various projects and tasks, prioritizing deadlines and resources effectively;
  • Develop and implement effective office procedures and systems to enhance productivity and efficiency;
  • Schedule appointments, prepare meetings, and ensure timely follow-up actions;
  • Provide exceptional customer service, responding to inquiries, and resolving issues promptly;
  • Maintain accurate records, files, and databases, ensuring data integrity and security;
  • Coordinate travel arrangements, itineraries, and bookings as needed;
  • Assist in budget preparation, expense tracking, and financial reporting;
  • Support staff development through training and onboarding processes;
  • Liaise with external partners, vendors, and stakeholders to maintain strong relationships;
  • Participate in continuous improvement initiatives to drive business growth and excellence.

Requirements:

  • 1-2 years of experience in executive support, administration, or a related field;
  • Degree in Business Administration, Communications, or a related field (an asset);
  • Excellent communication, organizational, and time management skills;
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, or similar tools;
  • Able to work in a fast-paced environment, handling multiple priorities and deadlines;
  • Strong problem-solving, analytical, and decision-making skills;
  • Proactive approach to identifying opportunities for improvement;
  • Familiarity with HR software, payroll systems, and other administrative tools (an asset).

Benefits:

  • Competitive salary ($60,000 per year) and comprehensive benefits package;
  • Ongoing training and professional development opportunities;

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