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Administrative Assistant

2 months ago

Ajax, Ontario, Canada Durham District School Board Full time
Job Summary

The Durham District School Board is seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to the school administration team. This is a 17.5 hour per week, permanent, 10 month position.

Key Responsibilities
  • Clerical Support: Provide typing support to academic staff, type letters, reports, evaluations, newsletters and information to parents from school principal as well as from individual teachers.
  • Mail and Filing: Open, scan, sort, distribute and file Board and postal mail; collect and post outgoing mail.
  • Organizational Support: Organize and maintain school files; retrieve files, documents and forms for administration and teachers.
  • Purchasing Support: Assist with the process of purchasing of school texts and consumables, sort staff purchase requests, type on appropriate forms and forward to the purchasing department.
  • Attendance and Records: Assist in maintaining school attendance records for staff and students, check teacher registers (daily student attendance) and prepare the monthly attendance report for the principal's review and signature.
  • Student and Teacher Records: Assist in maintaining the school's teacher and student records, register all new students to the school completing all the necessary forms and providing parents with information.
  • Public Relations and Communications: Present at all times a positive image and response to the public, receive and respond to telephone callers and individuals courteously, in taking messages, in supplying information and in directing callers or visitors to the appropriate person.
Qualifications
  • Education: Secondary School Diploma with an emphasis in job-related areas of study, and up to six months related employment experience; and/or an equivalent combination of formal education and related employment experience.
  • Skills: Proficiency in word processing and computer keyboarding skills, ability to relate effectively to students, parents, and academic staff.