Administrative Support Specialist
4 weeks ago
We are seeking an experienced Administrative Assistant to support our operations team. The successful candidate will provide administrative, accounts receivables, and clerical support to ensure the smooth operation of our business.
Main Responsibilities:- Enter data from various sources to maintain and update databases and spreadsheets;
- Verify input and calculations to ensure data integrity;
- Maintain organized computer and/or hard copy files for easy identification and retrieval;
- Prepare purchase orders and process invoices;
- Resolve payment problems for suppliers;
- Answer the telephone and provide basic information;
- Prepare various paperwork, including invoices and accounts receivables;
- Maintain accruals and code expenses in Concur;
- Correspond with customers via email and provide basic information;
- Perform other related tasks as required.
- High School diploma required;
- Experience in a financial environment or related field is an asset;
- Understanding of office functions and experience in a Concur, Ariba, and Exacc environment would be an asset;
- Knowledge of basic accounting/AP/AR cycle;
- Attention to detail and strong planning, organization, and time management skills;
- Effective oral and written communication skills;
- Ability to work effectively with interruptions and handle confidential and sensitive information;
- Good telephone etiquette and ability to work in a team environment;
- Computer proficiency with good working knowledge of Excel and Word.
This is a permanent and full-time position, with a working schedule from Monday to Friday, day shifts (8:00 to 4:30). The job holder will spend most of their time in an office environment in our Chatham location. The position may require prolonged periods of sitting, working on the telephone and/or computer, and interactions with other staff members and customers.
We offer a competitive compensation, pension, and benefits package, as well as internal and external training and coaching programs. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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