Administrative Support Specialist
2 weeks ago
The Administrative Support Specialist - Executive Level plays a pivotal role in the day-to-day operations of CB Canada's executive team. This dynamic individual will be responsible for coordinating meetings and events, ensuring up-to-date reports and files, and providing administrative support to enhance the effectiveness and efficiency of the leadership team.
Key Responsibilities:
• Provide administrative support, including generating and updating relevant reports and presentations, compiling and distributing files and materials, and assisting in the dissemination of press releases when necessary
• Monitor and manage e-mail correspondence and calendars for management and executive levels, acting as gatekeeper for internal and external contacts and responding to meeting requests and appointments
• Coordinate meetings and events, including meeting logistics (venues, catering and transportation), travel arrangements (including flights, hotel accommodations and car rentals), scheduling participants, preparing and coordinating necessary materials, minute taking, and follow-up on action plans
• Provide support for various projects and strategic initiatives which may include coordinating logistics for executive and/or team activities, workshops, conferences, etc.
• Assist with annual budgeting process as necessary, and processing invoices for payment
• Assist with onboarding of new hires (technology, software, hardware, etc.)
Requirements:
• Strong organizational skills, accuracy and attention to detail, ability to multi-task and prioritize
• Demonstrate integrity and trust by handling sensitive materials and maintaining appropriate levels of confidentiality
• Ability to effectively communicate and build positive working relationships with internal and external stakeholders at all levels
• Ability to work independently, take initiative and find timely solutions to problems with minimal supervision
• Strong knowledge of Microsoft Outlook and Microsoft Office
Benefits:
CB Canada offers competitive compensation and benefits packages. The estimated salary range for this position is $50,000 - $65,000 per year, depending on experience and qualifications. We also offer opportunities for professional growth and development, a supportive work environment, and a comprehensive benefits package.
This is an excellent opportunity for an experienced administrative professional looking to advance their career in a dynamic and supportive organization.
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