Administrative Support Specialist

3 weeks ago

Vancouver, British Columbia, Canada Canuck Place Children's Hospice Full time

Job Summary

The Administrative Support Specialist will be based at the Vancouver Hospice, with regular travel to Abbotsford hospice required to support Volunteer & Support Services (VSS) across the organization.

Reporting to the Manager, Volunteer & Support Services, the Administrative Support Specialist is responsible for the day-to-day administrative duties of the VSS Department, working collaboratively with the Manager, Senior Coordinator, and others to ensure the effective organization and service delivery of Volunteer Services.

Key Responsibilities

  • Greets, directs, and assists volunteers, ensuring a warm and friendly environment as the first point of contact at both volunteer offices and digitally.
  • Provides administrative assistance for the day-to-day operations of the VSS Department, including printing schedules, communicating shift changes, filling vacant shifts, and other requests as needed.
  • Responds to volunteer inbox, incoming telephone inquiries, tracks applications, and assists with screening, conducting interviews, and general onboarding duties.
  • Creates and maintains digital volunteer files on volunteer database (Better Impact).
  • Ensures volunteer coverage is monitored and addressed on a daily basis, responds to requests from within and outside of hospice for volunteer support, and coordinates where appropriate.
  • Assists with volunteer recognition events and activities, including National Volunteer Week, education mingles, greeting cards, draws, newsletters, and reference letters.
  • Works in conjunction with the Manager & Senior Coordinator to provide support for volunteer recruitment and training sessions, including as a VSS representative at external events such as job fairs.
  • Assists with attending as a VSS representative and with coordination of volunteers at Canuck Place Children's Hospice (CPCH) special events across the Lower Mainland, including but not limited to, Family BBQ, Winter Family Festival, and galas as required.
  • Builds and maintains interdisciplinary relationships with CPCH team members, including reception, food services, facilities, and housekeeping teams, communicates and collaborates regularly with other department staff such as nursing, counselling, recreation therapy, and others.
  • Provides back-up for the Volunteer Coordinator role and/or Manager role, as required.
  • This role will be responsible for covering additional administrative and onsite coverage tasks to support the VSS Team, as required.

Requirements

  • High school diploma or equivalent; additional education or training in healthcare administration, volunteer administration, administration, or related field is a plus.
  • Previous experience in a non-profit and/or exposure to a volunteer environment is preferred.
  • Previous experience or knowledge of healthcare or hospice setting is an asset.
  • Strong administrative support and organizational skills.
  • Intermediate experience using computer software applications (MS Word, Excel, Outlook, PowerPoint, Adobe, etc.).
  • High degree of discretion and maturity in handling confidential information and situations, including the ability to work with children and families sensitively.
  • Ability to work collaboratively as a member of a team.
  • Excellent interpersonal, written, and verbal English communication skills.
  • Demonstrated strong relationship building skills with individuals at all levels.
  • Ability to establish and maintain appropriate professional and personal boundaries.
  • Flexibility and ability to work in a fast-paced, dynamic environment with multiple changing priorities and interruptions while maintaining a calm, professional, pleasant demeanor and attention to detail.
  • Experience using a volunteer database management program (e.g. Better Impact) is an asset.
  • A valid driver's license will be an asset as this role requires frequent travel to both hospice sites and other off-site events & engagements.

What We Offer

  • Competitive salary range: $50,000 - $56,000.
  • Opportunity to work in a dynamic and supportive team environment.
  • Professional development opportunities.
  • Flexible work arrangements.
  • Comprehensive benefits package.

How to Apply

If you are a motivated and organized individual who is passionate about supporting volunteers and providing exceptional administrative support, please submit your application, including your resume and cover letter, to [insert contact information].

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS Full time

    We are seeking an Administrative Support Specialist to join our team at THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS. As an Administrative Support Specialist, you will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments, and answering telephone and relay telephone calls and messages.The...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Synic Software Inc. Full time

    We are seeking an Administrative Support Specialist to join our team at Synic Software Inc. The successful candidate will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Administrative Tasks: The Administrative Support Specialist will be responsible for opening and...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Association for Mineral Exploration Full time

    We are seeking an Administrative Support Specialist to join our team at the Association for Mineral Exploration. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including education and experience verification, benefits administration, and other administrative tasks.Key Responsibilities:Verify...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Yearn To Learn Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada METROFORM CONCRETE LTD. Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at METROFORM CONCRETE LTD. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, coordinating information flow, and maintaining office procedures.Key...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Spectrum Management Ltd. Full time

    Spectrum Management Ltd. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members. This includes scheduling appointments, answering telephone calls and electronic enquiries, and maintaining inventory of office supplies.Key...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Colyvan Pacific Real Estate Management Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Colyvan Pacific Real Estate Management. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation...

  • Administrative Support Specialist

    3 days ago

    Vancouver, British Columbia, Canada Lazer Technologies] Full time

    OverviewLazer Technologies seeks a highly organized and detail-oriented administrative support specialist to join our team.Key ResponsibilitiesProvide administrative support to our staff and management teamManage calendars, schedules, and meetingsDevelop and implement effective filing systemsPrepare and distribute reports and presentationsRequirementsDegree...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Yearn To Learn Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada House of India Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at House of India. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Daulatkhanu Lalani Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Daulatkhanu Lalani. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including tasks such as data entry, document preparation,...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada RAJEEV KAPUR NOTARY PUBLIC INC Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at RAJEEV KAPUR NOTARY PUBLIC INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, scheduling appointments, and maintaining manual and computerized...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Imperial Business Solutions Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Imperial Business Solutions. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Super Tech Appliances Installation Ltd Full time

    Job Summary: We are seeking an Administrative Support Specialist to join our team at Super Tech Appliances Installation Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, managing training and development strategies, and performing data entry.Key...

  • Administrative Support Specialist

    1 week ago

    Vancouver, British Columbia, Canada Zel Construction Ltd. Full time

    Job Title: Administrative Support SpecialistJob Description:We are seeking an experienced Administrative Support Specialist to join our team at Zel Construction Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our day-to-day...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Jassar Enterprises Ltd Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Jassar Enterprises Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada GREEN MAIDS CANADA Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at GREEN MAIDS CANADA. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our business.Key Responsibilities:Provide...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Multi Dimension Consulting Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Multi Dimension Consulting. The successful candidate will be responsible for coordinating the flow of information within the team, planning and organizing daily operations, and maintaining manual and computerized information filing systems.The ideal...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Lazer Technologies Full time

    Lazer Technologies is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, answering telephone calls and electronic enquiries, and providing customer service.The ideal candidate will have a secondary...