Site Administrative Coordinator
1 day ago
Graham is a leading construction solutions partner that delivers lasting value to its clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards.
We are seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative and clerical support to our site teams. As a key member of our team, you will be responsible for ensuring the smooth operation of our sites, providing exceptional customer service, and maintaining accurate records.
Key Responsibilities:
- Provide administrative support to site teams, including booking meetings, arranging catering, and reconciling expense reports.
- Track goods received on site and work with buyers to complete GR reports.
- Work closely with site teams to discuss equipment rental and goods receiving.
- Forecast necessary additions to purchase orders and advise buyers of issues or disputes with invoices.
- Track fuel, hours, surveys, and testing, and file documents and time cards.
- Take meeting minutes as required and complete LEIs for foremen.
- Review overtime allocations and perform quality checks.
- Ensure proper allocation of files and equipment, and carry out document administrative procedures.
- Archive and destroy files as required, and manage documents from clients.
- Maintain Safety PPE inventory.
Requirements:
- A high school diploma is required.
- 1-3 years of relevant experience.
- Good typing, filing, and general reception skills.
- Strong organizational and time-management skills.
- Ability to prioritize tasks well.
- Strong customer service skills.
- Awareness of health and safety standards.
- Positive upbeat attitude.
- Strong written and verbal communication skills.
- Strong understanding of how to communicate or deal with different levels in the organization up to the executive level.
- Ability to create presentations for the site team.
- Proficiency with MS Office Suite, SAP, Toolbox, Skype for business, meeting room set up and technology, PowerPoint, and basic IT troubleshooting.
Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law.
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