Office Administration Specialist

3 months ago


Regina, Saskatchewan, Canada Gerbrands Medical Professional Corporation Full time
Education:

Completion of secondary school diploma

Experience:

1 to 2 years of relevant experience

Key Responsibilities
  • Developing and implementing new office procedures
  • Assessing and refining administrative processes
  • Setting work priorities and ensuring adherence to established procedures and timelines
  • Managing daily administrative functions of the organization
  • Overseeing policies and procedures related to information management and privacy regulations
  • Coordinating office services including space planning, equipment procurement, supply management, and security
  • Assisting in budget preparation and maintaining financial controls
  • Conducting data entry tasks
  • Providing training and support to staff
  • Supervising and coordinating office administrative functions
  • Addressing and resolving conflicts
  • Commissioning and managing systems and components
  • Providing coaching and mentorship
  • Monitoring and evaluating performance
  • Managing payroll processes
  • Collaborating with other departments on work activities
  • Troubleshooting equipment-related issues
  • Utilizing online systems and accounts
Supervision

Supervises a team of 3-4 individuals

Technical Proficiency

Knowledge of electronic medical records systems

Work Experience Area

Experience in project coordination

Work Environment and Physical Demands
  • Ability to work autonomously
  • Fast-paced work setting
  • Ability to perform under pressure
  • Meeting tight deadlines
  • Strong attention to detail
  • Managing a substantial workload
Personal Attributes
  • Strong interpersonal skills
  • Exceptional verbal communication
  • Excellent written communication
  • Adaptability and flexibility
  • Highly organized
  • Dependable and reliable
  • Ability to handle multiple tasks
  • Effective time management
  • Integrity and professionalism
  • Team-oriented mindset

Employment Type: Permanent

Language of Work: English

Work Hours: 37.5 hours per week



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