Event Coordinator

1 month ago

Chilliwack, Canada The Royal Hotel Chilliwack Full time
Position Overview

The Royal Hotel Chilliwack is seeking a dedicated Event Coordinator to oversee and manage a variety of events and conferences. This role is essential in ensuring that all aspects of event planning and execution are handled with precision and professionalism.

Qualifications
  • Education: Bachelor's degree in a relevant field.
  • Experience: 2 to 3 years in event planning or related fields.
Work Environment

The ideal candidate should be willing to relocate and work in a dynamic environment that requires adaptability and a strong attention to detail.

Key Responsibilities
  • Promote and manage conference and meeting services, as well as special events.
  • Conduct site inspections and select appropriate venues.
  • Develop comprehensive marketing and communication strategies.
  • Formulate media strategies and public relations initiatives.
  • Prepare, present, and manage event budgets effectively.
  • Review proposals and negotiate costs with vendors.
  • Coordinate and monitor all activities related to conferences and meetings, ensuring every detail is attended to.
  • Oversee media services and ensure all technical requirements are met.
  • Manage logistics for special events, including staging, seating, and communication systems.
  • Confirm and coordinate speakers for events.
  • Plan and arrange accommodations and transportation for attendees.
  • Research and design innovative programs for special events.
  • Ensure smooth management of event logistics.
Supervisory Responsibilities

The Event Coordinator will supervise a team of 3-4 individuals.

Technical Skills

Proficiency in the following software is required:

  • MS Excel
  • MS Office Suite
  • MS Outlook
  • MS PowerPoint
Experience in
  • Business environments
  • Conference centers
  • Hospitality sectors including hotels and resorts
Work Conditions

The role demands the ability to work under pressure and meet tight deadlines while maintaining a focus on detail.

Personal Attributes

The successful candidate will demonstrate:

  • Client-focused approach
  • Strong interpersonal skills
  • Flexibility and adaptability
  • Organizational skills
  • Effective time management
Screening Questions
  • Are you legally eligible to work in Canada?
  • Are you open to relocating for this position?
  • Do you possess relevant experience in event planning?
Employment Details

This is a permanent position requiring 30 to 40 hours of work per week, with English as the primary working language.

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