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Employment Law Administrative Specialist

3 months ago

Toronto, Ontario, Canada Dentons Full time

Employment Law Administrative Specialist

Dentons is a distinguished global law firm, recognized for its innovative approach in a dynamic legal landscape. Our firm is dedicated to delivering exceptional results and unparalleled quality to our clients, with a vast network of over 21,000 professionals across more than 200 offices worldwide.

At Dentons Canada, we prioritize our employees and the communities we serve. Our commitment to excellence has earned us accolades as one of Canada's Top 100 Employers and recognition for our diverse and inclusive workplace.

POSITION OVERVIEW

The Employment Law Administrative Specialist plays a critical role within our Employment | Labour Department . This position demands a unique combination of technical expertise and practical experience to effectively manage the operational needs of the Employment | Labour practice. The ideal candidate will exhibit strong organizational skills, professionalism, and a proactive approach to client relationship management.

KEY RESPONSIBILITIES

  • Oversee communications and correspondence through various channels, including phone, email, and mail.
  • Provide comprehensive administrative support, including filing, photocopying, and drafting documents.
  • Review and prepare client materials, ensuring accuracy and completeness.
  • Coordinate the service and filing of legal documents.
  • Maintain an organized system for tracking court dates and appointments.
  • Manage incoming and outgoing correspondence, including email accounts.
  • Address client inquiries and conduct necessary follow-ups.
  • Organize and maintain client files and records in accordance with firm policies.
  • Schedule meetings and manage calendars efficiently.
  • Arrange travel logistics, including accommodations and transportation.
  • Process business expenses for reimbursement.
  • Draft various legal documents and correspondence.
  • Record and maintain time entries for lawyers.
  • Ensure timely delivery of materials through courier services.
  • Support the Legal Support Team in alignment with the firm's standards.
  • Perform additional duties as assigned.

QUALIFICATIONS

  • Post-secondary education in Legal Administration or a Law Clerk Diploma is preferred.
  • A minimum of 5 years of experience in a legal setting, particularly in Litigation or Employment | Labour law.
  • Strong understanding of court procedures and relevant legal rules.
  • Excellent communication skills, both verbal and written.
  • Ability to work collaboratively in a team-oriented environment.
  • High attention to detail and ability to produce quality work under pressure.
  • Proficiency in Microsoft Office applications.
  • Typing speed of at least 60 words per minute.
  • Experience with dictation transcription.
  • Familiarity with accounting and document management systems.
  • Strong organizational skills and the ability to prioritize effectively.
  • High level of discretion and confidentiality.
  • Professional demeanor in all interactions.
  • Proactive problem-solving abilities.

DIVERSITY AND INCLUSION

Dentons Canada is committed to fostering an inclusive workplace that values diversity and equity. We believe that a diverse workforce enhances our ability to serve our clients and positively impact our communities.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.