Administrative Coordinator

4 days ago

Halton Hills, Ontario, Canada Alpha 1 Transport Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alpha 1 Transport Inc. as an Administrative Coordinator.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Office Operations: Establish and maintain office procedures and routines to ensure efficient day-to-day operations.
  • Scheduling: Schedule and confirm appointments, meetings, and travel arrangements for company personnel.
  • Communication: Answer telephone calls, relay messages, and respond to correspondence in a professional and timely manner.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a smooth operation.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Customer Service: Greet clients and visitors, direct them to the appropriate contacts or service areas, and provide general information about the company.
  • Documentation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Performance Reviews: Conduct performance reviews to evaluate employee performance and provide feedback.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.
About You
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Computer Skills: Proficient in MS Outlook, MS Windows, and MS Office.
  • Transportation: Public transportation is available.
  • Work Environment: Fast-paced environment with tight deadlines and a large workload.
  • Personal Qualities: Ability to multitask, flexibility, team player, client focus, reliability, time management, and adaptability.
What We Offer
  • Parking: Parking available on site.
  • Employment Type: Permanent.
  • Language: English.
  • Work Hours: 37.5 hours per week.

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