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Administrative Support Specialist

2 months ago

Thunder Bay, Ontario, Canada Six Star Cleaning Service Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Six Star Cleaning Service. As an Administrative Support Specialist, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the management team, including preparing reports, presentations, and other documents.
    • Manage and maintain accurate records, including filing, data entry, and inventory control.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Operations
    • Ensure the office is well-organized and maintained, including ordering supplies and managing inventory.
    • Develop and implement office procedures and protocols to ensure efficient operations.
    • Provide customer service to internal and external clients.
  • Financial Management
    • Assist with budgeting, forecasting, and financial reporting.
    • Process invoices, payments, and other financial transactions.
    • Monitor and control expenses to ensure compliance with company policies.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficient in MS Windows and MS Office.
Working Conditions
  • Work Environment
    • Fast-paced office environment.
  • Physical Demands
    • Ability to work in a seated position for extended periods.
    • Ability to lift up to 25 pounds.
Personal Suitability
  • Personal Qualities
    • Ability to multitask and prioritize tasks.
    • Flexibility and adaptability.
    • Strong judgment and decision-making skills.
    • Organized and detail-oriented.
    • Team player with excellent communication skills.
    • Reliable and punctual.
    • Quick learner with a positive attitude.