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Administrative Support Specialist

3 months ago

Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time
Position Overview

The Office Coordination Assistant plays a crucial role in ensuring the smooth operation of administrative tasks within the organization. This position requires a strong attention to detail and the ability to manage multiple responsibilities effectively.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate
  • Experience: 1 to 2 years in a similar role
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences
  • Document and prepare minutes for meetings and conferences
  • Establish and implement office procedures and routines
  • Manage scheduling and confirm appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data, statistics, and other relevant information
  • Order and maintain office supplies and inventory
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Set up and maintain both manual and digital filing systems
  • Draft and proofread correspondence, forms, and other documentation
Specialization Areas
  • Correspondence management
  • Record keeping and reporting
  • Contract administration
  • Financial documentation
  • Invoice processing
  • Data visualization through charts and graphs
Personal Attributes
  • Strong multitasking abilities
  • Adaptability and flexibility
  • Highly organized
  • Team-oriented
  • Attention to detail and accuracy
  • Client-focused approach
  • Dependability and reliability
Work Details
  • Employment Type: Permanent
  • Language of Work: English
  • Work Hours: 40 hours per week