Executive Assistant

7 days ago

Fort Mackay, Canada Fort McKay First Nation Full time
About the Role

The Fort McKay First Nation is seeking a highly skilled and organized individual to fill the position of Executive Assistant. In this role, the incumbent will provide administrative support to the CEO, Chief, and Council, as well as the Corporate Services and Governance Division. The successful candidate will be responsible for managing priorities, building strong working relationships with directors and departments, and performing various administrative duties.

Key Responsibilities
  • Enhance operational efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Carry out various administrative duties including scheduling, arranging meetings, meeting minutes, telephone messages, office support, and other various office duties for the CEO, Chief, and/or Council.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Assist in coordinating band member concerns and requests by directing inquiries and coordinating with the assigned senior liaison.
  • Plan, coordinate, and communicate administrative functions of industry and stakeholder meetings as required.
  • Ensure assigned executives are briefed and prepared for speaking engagements, events, and meetings in collaboration with the Communications Department.
  • Provide support for special events as required.
  • Represent the executive by attending meetings in the executive's absence, speaking for the executive.
  • Welcome guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
  • Maintain confidence and protect operations by keeping information confidential.
  • Complete projects by assigning work to clerical staff, following up on results.
  • Prepare reports by collecting and analyzing information.
  • Secure information by completing database backups.
  • Provide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Train, mentor, and provide guidance to records and front desk staff.
  • Perform other related duties as required.
Key Requirements
  • Diploma in Business Administration, Office Administration, or related diploma program.
  • Five years of direct work experience in an executive assistant capacity.
  • An equivalent combination of education and experience may be considered.
  • Hands-on experience with productivity applications, including word processing, spreadsheets, e-mail clients, and presentation software.
  • Previous experience in handling confidential or sensitive information.
  • Clean Criminal Record Check is required.
  • A valid Class Five driver's license and a clean driver's abstract is required.
  • Travel as necessary and when required.
  • Ability to speak, read, and write Cree and Dene is an asset.
  • Extensive experience working in a First Nations community.
Why Apply?

At Fort McKay, we offer a competitive compensation package, comprehensive health benefits, and a healthy work-life balance. We are committed to protecting our traditional lands and providing opportunities for our community members. If you are a motivated and organized individual who is passionate about working in a First Nations community, we encourage you to apply.

About Fort McKay

The Fort McKay First Nation is a thriving community located approximately 65 km north of Fort McMurray. We are proud of our rich cultural heritage and our commitment to protecting our traditional lands. Our community offers a unique blend of remote northern life and proximity to a large city, making it an ideal place to live and work.

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