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Office Coordinator

2 months ago

Old Toronto, Ontario, Canada CharityVillage Full time

Position Overview:
The Office Coordinator plays a vital role in ensuring the smooth operation of administrative and financial functions within our organization. This position encompasses a variety of clerical tasks, financial oversight, and client interaction, all aimed at supporting our mission to assist individuals facing complex challenges.

Key Responsibilities:

Reception Duties:

  • Manage incoming calls and provide relevant information to callers.
  • Direct inquiries to the appropriate staff members.
  • Welcome visitors and assist them with their needs.

Administrative Support:

  • Draft and prepare correspondence, reports, and schedules for management and staff.
  • Handle incoming mail efficiently and distribute it promptly.
  • Maintain organized records and filing systems to ensure easy access to information.
  • Ensure all office equipment is functioning properly and is well-maintained.
  • Monitor and replenish office supplies as needed.
  • Collaborate with management to keep essential documents and resources updated.

Financial Management:

  • Oversee petty cash transactions and ensure accurate record-keeping.
  • Coordinate banking activities related to the program.
  • Verify supplier invoices and ensure timely processing for payment.
  • Complete necessary accounting documentation and submit it to financial services.

Client Engagement:

  • Provide emotional and social support to clients as needed.
  • Assist in organizing recreational activities for clients.
  • Address day-to-day inquiries and concerns from clients.
  • Help facilitate maintenance requests for clients and staff.

Qualifications:

  • A degree or diploma from a recognized institution in a relevant field.
  • Understanding of social service operations.
  • Experience in administrative support, including bookkeeping and office procedures.
  • Strong communication skills and the ability to maintain confidentiality.
  • Experience working with older adults and individuals with special needs.
  • Proficiency in modern office technology and software.
  • Ability to work collaboratively in a team environment.
  • Excellent organizational skills and attention to detail.

Additional Benefits:

  • Access to an Employee Assistance Program.
  • Opportunities for professional development through e-learning.
  • Vacation and wellness benefits.
  • Discounted gym memberships.
  • Access to a comprehensive corporate discount program.
  • Participation in diversity and inclusion training.
  • A supportive work environment that values innovative ideas.

Commitment to Diversity:
Our organization is dedicated to fostering an inclusive environment that reflects the diversity of the communities we serve. We believe in the potential for growth and change in every individual and encourage applications from all qualified candidates.