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Executive Administrative Officer

3 months ago

Calgary, Alberta, Canada HIGHLINE REAL ESTATE INC. Full time
Position Overview

We are seeking a dedicated Administrative Coordinator to join our team at HIGHLINE REAL ESTATE INC.. This role is essential in ensuring the smooth operation of our administrative functions.

Qualifications
  • Education: Completion of a college, CEGEP, or equivalent non-university program lasting 1 to 2 years.
  • Experience: A minimum of 7 months to less than 1 year in a similar role.
Work Environment

This position is situated within the public sector, providing a dynamic and fast-paced work atmosphere.

Key Responsibilities
  • Assess and refine administrative processes to enhance efficiency.
  • Assign tasks to office support personnel to ensure optimal workflow.
  • Set work priorities and monitor adherence to established procedures and deadlines.
  • Execute various administrative functions within the organization.
  • Manage policies and procedures related to record release in compliance with government regulations.
  • Plan and coordinate office services, including accommodation, equipment, supplies, and maintenance.
  • Compile data and generate regular and special reports, manuals, and correspondence.
  • Supervise and streamline office administrative operations.
Supervisory Responsibilities

Oversee a team of 3-4 staff members.

Technical Proficiency

Familiarity with the following software is required:

  • MS Excel
  • MS Office Suite
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Project management tools
Work Conditions
  • Ability to thrive in a fast-paced environment.
  • Capable of working under pressure and meeting tight deadlines.
  • Strong attention to detail is essential.
  • Manage a substantial workload effectively.
Personal Attributes
  • Strong interpersonal skills.
  • Exceptional verbal and written communication abilities.
  • Adaptability and flexibility in approach.
  • Highly organized and reliable.
Benefits
  • Comprehensive health care plan.
  • Permanent position with a standard work week of 40 hours.
  • Work language: English.