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Executive Administrative Assistant

3 months ago

Ottawa, Ontario, Canada M. Davis Landscape & Design Inc. Full time
Position Overview

We are seeking a dedicated and organized Administrative Support Specialist to join our team at M. Davis Landscape & Design Inc. This role is essential in ensuring smooth office operations and providing comprehensive administrative support.

Key Responsibilities
  • Policy Implementation: Develop and enforce office policies and procedures to enhance efficiency.
  • Office Management: Establish and manage daily office routines and procedures.
  • Appointment Coordination: Schedule and confirm meetings and appointments.
  • Communication: Handle incoming calls and relay messages effectively.
  • Inventory Management: Order and maintain office supplies, ensuring adequate stock levels.
  • Filing Systems: Organize and maintain both manual and electronic filing systems.
  • Database Management: Oversee and update the digital database.
  • Appointment Booking: Efficiently manage and book appointments as required.
Technical Skills

Proficiency in MS Office is essential for this role.

Personal Attributes
  • Exceptional oral and written communication skills.
  • Strong organizational abilities.
  • Attention to detail and accuracy.
  • Effective time management skills.
Experience Requirements

Applicants should have 1 to 2 years of relevant experience in an administrative capacity.

Benefits
  • Health Benefits: Includes disability benefits and a comprehensive health care plan.
  • Financial Benefits: Group insurance benefits are also provided.

Employment Type: Permanent position with a standard workweek of 40 hours.

Language Requirement: Proficiency in English is required.