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Proposal Coordinator

2 months ago

Toronto, Ontario, Canada Black & McDonald Full time

About This Opportunity

Black & McDonald's Southern Ontario Business Development team is growing. We're seeking a collaborative professional to contribute to our hard-working, innovative team. As a Proposal Coordinator, you'll play a key role in the proposal production process, working closely with stakeholders to coordinate and prepare proposal responses to Expressions of Interest (EOI), Requests for Qualifications (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).

Key Responsibilities

  • Lead the proposal production process, ensuring timely and accurate submissions.
  • Collaborate with multiple stakeholders to review and interpret RFP and RFQ documents, determining requirements for successful proposal submission.
  • Write, proofread, edit, and format proposal content, adapting existing content and boilerplates as needed.
  • Work with the Marketing and Communications team to create graphics and visuals for proposal submissions.
  • Develop and maintain a library of standard marketing materials, including project profiles and resumes.
  • Support ad-hoc business development initiatives, preparing marketing materials for client presentations as required.
  • Monitor and identify opportunities on public portals, notifying Division Managers of potential opportunities.
  • Assist with document control and management to support various pursuits.

Competency Requirements

  • Communicates Effectively
  • Continuous Learning
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others

Education Requirements

  • Degree or Diploma from an accredited post-secondary institution

Work Experience Requirements

  • 1-2 years of marketing/business development/proposal or related experience, preferably in the Engineering or Construction industry
  • Writing, Editing, and Proof-reading skills with strong attention to detail
  • Excellent organization and time management skills with ability to work on multiple initiatives and adhere to submission deadlines
  • Superior communication skills and ability to work as part of a team

Skills, Abilities, and Other Requirements

  • Proposal coordination in a construction setting is an asset
  • Proficient user of MS Office (Word, Excel, PowerPoint, Visio) and PDF editing software

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

What We Offer

  • Long-term stability
  • Team events and outings year-round
  • Collaborative and supportive work culture
  • Ongoing investment in training and development
  • A family business with family values
  • Interesting and challenging work