Office Support Specialist

4 weeks ago

Montreal, Quebec, Canada TMX Group Full time
Office Support Specialist (12 Months Contract)

Join our dynamic team at TMX Group as an Office Support Specialist.

Position Overview:

The Office Support Specialist plays a crucial role in ensuring smooth operations within the organization. Reporting to the Manager of Administrative Services, this position encompasses a variety of responsibilities including inventory management, visitor coordination, and mail processing.

Key Responsibilities:

  • Welcome and assist visitors from various TMX locations and external vendors.
  • Participate actively in the employee onboarding process, including managing security clearances and access cards.
  • Handle supplier invoices and maintain accurate records.
  • Oversee the inventory of office supplies and ensure coffee and hygiene stations are well-stocked.
  • Act as a Health & Safety representative by inspecting first aid kits and monitoring safety protocols.
  • Manage access to the office premises efficiently.
  • Process incoming and outgoing correspondence and packages.
  • Prepare meeting rooms as per requests from executive staff.
  • Maintain and update various departmental reports.
  • Collaborate closely with internal teams and external contractors to deliver exceptional service.
  • Undertake additional tasks as required to support departmental functions.

Qualifications:

  • Minimum of six months' experience in a similar role.
  • Completion of Secondary V education.
  • Proficient in computer applications including Google Suite, Adobe, Workday, CCure, and ServiceNow.
  • Strong customer service orientation.
  • High level of discretion and punctuality.
  • Ability to thrive under pressure and work collaboratively within a team.
  • Excellent organizational skills and attention to detail.
  • Demonstrated independence and adaptability.
  • Effective communication skills in both French and English.
  • Capability to perform physical tasks as required.

Join us at TMX Group, where we value a diverse and inclusive work environment. We are committed to providing accommodations for applicants and employees as needed.

  • Office Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada 181158 canada inc Full time

    Office Support Specialist RoleWe are seeking a dedicated Office Support Specialist to enhance our operational efficiency at 181158 Canada Inc. This position requires a strong foundation in administrative tasks and excellent organizational skills.QualificationsEducation: Secondary school graduation certificateExperience: 2-3 years in a similar roleKey...

  • Office Support Specialist

    5 days ago

    Montreal, Quebec, Canada DISTRIBUTION STOX INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Distribution Stox Inc. as an Office Clerk.Key ResponsibilitiesProvide exceptional customer service to internal and external clientsProcess and verify applications, receipts, and other documentsManage and maintain accurate records and...

  • Office Support Specialist

    5 days ago

    Montreal, Quebec, Canada DISTRIBUTION STOX INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Distribution Stox Inc. as an Office Clerk.Key ResponsibilitiesProvide exceptional customer service to internal and external clientsProcess and verify applications, receipts, and other documentsManage and maintain accurate records and...

  • Office Support Specialist

    2 days ago

    Montreal, Quebec, Canada DISTRIBUTION STOX INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Distribution Stox Inc. as an Office Clerk.Key ResponsibilitiesProvide exceptional customer service to internal and external clientsProcess and verify applications, receipts, and other documentsManage and maintain accurate records and...

  • Office Support Specialist

    2 days ago

    Montreal, Quebec, Canada DISTRIBUTION STOX INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Distribution Stox Inc. as an Office Clerk.Key ResponsibilitiesProvide exceptional customer service to internal and external clientsProcess and verify applications, receipts, and other documentsManage and maintain accurate records and...

  • Office Support Specialist

    7 days ago

    Montreal, Quebec, Canada DISTRIBUTION STOX INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Office Support Specialist at Distribution Stox Inc.Key ResponsibilitiesProvide exceptional customer service and support to internal and external stakeholdersProcess and manage incoming and outgoing mail, packages, and documentsMaintain accurate and...

  • Bilingual Office Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada BDO Full time

    BDO is in search of a Bilingual Office Support Specialist to enhance the SR&ED Tax team in Montreal.This position entails assisting Partners and team members, preparing and formatting documents, managing billing records, and executing various administrative duties.Success in this role is characterized by the embodiment of BDO's core values, a keen...

  • Bilingual Office Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada BDO Full time

    BDO is looking for a Bilingual Office Support Specialist to become a vital part of the SR&ED Tax team in Montreal.This position is focused on delivering comprehensive assistance to Partners and team members, including document preparation and formatting, maintaining invoicing records, and executing various administrative duties.Success in this role is...

  • Office Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada LaSalle College Full time

    As an Office Support Specialist, your primary role will involve overseeing administrative documentation, ensuring data accuracy, and greeting and guiding visitors. You will manage phone communications, handle correspondence, and leverage various technological tools to accomplish these responsibilities. Status: Full-time permanent - 38 weeks Salary: $23 to...

  • Office Support Specialist

    7 days ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office. Key Responsibilities Provide administrative support to the team, including data entry, document...

  • Sustainable Investment Specialist

    4 weeks ago

    Montreal, Quebec, Canada Eclipx Family Office Full time

    POSITION: Sustainable Investment Specialist (full time)ABOUT ECLIPX FAMILY OFFICE Eclipx Family Office is a Montreal-based entity dedicated to providing investment, financial, and administrative support to the Trottier Family Foundation and the Trottier family. Established to enhance the foundation's capacity to implement sustainable investment goals, Eclipx...

  • Sustainable Investment Specialist

    4 weeks ago

    Montreal, Quebec, Canada Eclipx Family Office Full time

    POSITION: Sustainable Investment Specialist (full time)ABOUT ECLIPX FAMILY OFFICE Eclipx Family Office is a family investment entity dedicated to providing financial, investment, and administrative support to its affiliated foundation and family. Motivated by the foundation's initiatives in combating climate change, Eclipx was created to enhance the...

  • IT Support Specialist

    6 days ago

    Montreal, Quebec, Canada pt Health Full time

    Job Summary:We are seeking a highly skilled IT Support Specialist to join our team at pt Health. As an IT Support Specialist, you will be responsible for providing technical support and assistance to our staff and clients.Key Responsibilities:Manage and resolve helpdesk tickets and level 2 support requests in a timely and efficient mannerProvide remote and...

  • IT Support Specialist

    7 days ago

    Montreal, Quebec, Canada pt Health Full time

    Job Summary:We are seeking a highly skilled IT Support Specialist to join our team at pt Health. As an IT Support Specialist, you will be responsible for providing technical support and assistance to our staff and clients.Key Responsibilities:Manage and resolve helpdesk tickets and level 2 support requests in a timely and efficient mannerProvide remote and...

  • IT Support Specialist

    6 days ago

    Montreal, Quebec, Canada Alteo Inc. Full time

    Job SummaryAlteo Inc. is seeking a skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical assistance and support to our employees, ensuring the smooth operation of our IT systems and infrastructure.Key ResponsibilitiesTechnical Support: Provide first-level technical assistance and support...

  • IT Support Specialist

    6 days ago

    Montreal, Quebec, Canada Alteo Inc. Full time

    Job SummaryAlteo Inc. is seeking a skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical assistance and support to our employees, ensuring the smooth operation of our IT systems and infrastructure.Key ResponsibilitiesTechnical Support: Provide first-level technical assistance and support...

  • Administrative Support Specialist

    4 days ago

    Montreal, Quebec, Canada CB Canada Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesPrepare complex reports and presentations.Analyze data using various software and...

  • Administrative Support Specialist

    7 days ago

    Montreal, Quebec, Canada CB Canada Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesPrepare complex reports and presentations.Analyze data using various software and...

  • Technical Support Specialist

    6 days ago

    Montreal, Quebec, Canada A&R Solutions Full time

    Job Summary:A&R Solutions is seeking a highly skilled Technical Support Specialist to join our team. As a Technical Support Specialist, you will be responsible for providing technical support to end-users, troubleshooting issues, and ensuring the smooth operation of IT systems.Key Responsibilities:Ticket Management:Receive, log, and prioritize support...

  • Technical Support Specialist

    7 days ago

    Montreal, Quebec, Canada A&R Solutions Full time

    Job Summary:A&R Solutions is seeking a highly skilled Technical Support Specialist to join our team. As a Technical Support Specialist, you will be responsible for providing technical support to end-users, troubleshooting issues, and ensuring the smooth operation of IT systems.Key Responsibilities:Ticket Management:Receive, log, and prioritize support...