Support Staff
7 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kahlon Law Office. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law office.
Key Responsibilities- Scheduling and Coordination: Schedule and confirm appointments, meetings, and court sessions, ensuring timely and efficient communication with clients and stakeholders.
- Document Management: Maintain accurate and up-to-date filing systems, both physical and digital, to ensure easy access to important documents and records.
- Minute Taking and Record Keeping: Record and prepare minutes of court sessions, meetings, and conferences, ensuring accuracy and attention to detail.
- Office Procedures and Routines: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
- Correspondence and Document Preparation: Prepare and key in correspondence and legal documents, ensuring accuracy and compliance with legal procedures and grammatical standards.
- Review and Proofreading: Review and proofread documents and correspondence to ensure accuracy, completeness, and adherence to legal and grammatical standards.
- Education: Secondary (high) school graduation certificate.
- Experience: 7 months to less than 1 year of experience in an administrative or support role.
- Work Setting: General law practice.
- Supervision: 1 to 2 people.
- Personal Suitability: Dependability, efficient interpersonal skills, excellent oral communication, organized, and reliability.
- Free Parking: Free parking available on site.
- Support for Persons with Disabilities: Provides physical accessibility accommodations, such as ramps and elevators.
- Support for Newcomers and Refugees: Supports newcomers and/or refugees with foreign credential recognition.
- Support for Youths: Offers on-the-job training tailored to youth.
- Support for Indigenous People: Provides cultural competency training and awareness training to create a welcoming work environment for Indigenous workers.
- Support for Mature Workers: Applies hiring policies that discourage age discrimination.
- Support for Visible Minorities: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.
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