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Administrative Coordinator

2 months ago

Brampton, Ontario, Canada Staff Xchange Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Staff Xchange. As an Administrative Assistant, you will play a crucial role in supporting our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Office Procedures: Develop and implement efficient office procedures and routines to enhance productivity and workflow.
  • Recruitment Strategies: Plan, develop, and implement effective recruitment strategies to attract top talent.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and travel arrangements for our staff.
  • Training and Development: Manage training and development strategies to enhance the skills and knowledge of our staff.
  • Communication: Answer telephone calls, relay messages, and respond to employee inquiries and complaints in a professional and timely manner.
  • Administrative Support: Provide administrative support, including typing, proofreading, and maintaining accurate records.
  • Inventory Management: Order office supplies and maintain inventory levels to ensure a smooth operation of our office.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Client Services: Greet clients and direct them to the appropriate contacts or service areas.
Requirements
  • Independence: Ability to work independently with minimal supervision.
  • Attention to Detail: Strong attention to detail and ability to multitask.
  • Organizational Skills: Excellent organizational skills and ability to prioritize tasks effectively.
  • Communication Skills: Excellent oral and written communication skills.
  • Reliability: High level of reliability and ability to maintain confidentiality.
  • Time Management: Strong time management skills and ability to meet deadlines.
Experience

Previous experience in an administrative role is required. We are looking for someone with 7 months to less than 1 year of experience in a similar position.

We offer a permanent position with 35 hours of work per week. The language of work is English.