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Administrative Coordinator

2 months ago

Brampton, Ontario, Canada Staff Xchange Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Staff Xchange. As an Administrative Assistant, you will play a vital role in supporting our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Office Procedures: Develop and implement efficient office procedures and routines to enhance productivity and workflow.
  • Recruitment Strategies: Plan, develop, and implement effective recruitment strategies to attract top talent.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and travel arrangements for our staff.
  • Training and Development: Manage training and development strategies to enhance the skills and knowledge of our staff.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and timely manner.
  • Employee Support: Respond to employee questions and complaints in a courteous and respectful manner.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a smooth operation of our office.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as required.
  • Front Desk Reception: Greet visitors, direct them to contacts or service areas, and provide general information about our company.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Work Environment and Requirements
  • Independence: Ability to work independently with minimal supervision.
  • Attention to Detail: High level of attention to detail to ensure accuracy and quality in all tasks.
  • Repetitive Tasks: Ability to perform repetitive tasks with a high level of efficiency and productivity.
  • Time Management: Excellent time management skills to prioritize tasks and meet deadlines.
Personal Qualities
  • Multitasking: Ability to multitask and handle multiple priorities simultaneously.
  • Communication: Excellent oral communication skills to interact with staff, clients, and visitors.
  • Organization: Highly organized and able to maintain accurate records and files.
  • Accuracy: High level of accuracy and attention to detail in all tasks.
  • Client Focus: Client-focused and able to provide excellent customer service.
  • Reliability: Reliable and able to maintain confidentiality and discretion.
  • Work Term: Permanent position.
  • Work Language: English.
  • Hours: 35 hours per week.