Administrative Officer

2 days ago

Alliston, Ontario, Canada STAR TRANSPORTATION INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Officer to join our team at STAR TRANSPORTATION INC. As an Administrative Officer, you will play a critical role in ensuring the smooth operation of our administrative functions.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including preparing and editing documents, reports, and presentations.
  • Record Keeping: Maintain accurate and up-to-date records, including reports, invoices, and financial statements.
  • Communication: Develop and maintain effective communication with internal and external stakeholders, including clients, vendors, and colleagues.
  • Office Management: Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
  • Travel Arrangements: Arrange travel itineraries, book flights and hotels, and make reservations as needed.
  • Event Planning: Coordinate and plan seminars, conferences, and other events as required.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences.
  • Inventory Management: Maintain accurate inventory records and ensure that supplies are ordered and stocked as needed.
Requirements
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent communication and interpersonal skills, ability to multitask, and strong organizational skills.
Working Conditions

This is a fast-paced environment with tight deadlines and a large workload. The successful candidate must be able to work under pressure and maintain attention to detail.

Personal Suitability
  • Efficient Interpersonal Skills: Ability to build strong relationships with internal and external stakeholders.
  • Excellent Oral Communication: Ability to communicate effectively with clients, vendors, and colleagues.
  • Excellent Written Communication: Ability to write clear and concise reports, emails, and other documents.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Organized: Ability to prioritize tasks and manage time effectively.
  • Reliability: Ability to maintain confidentiality and discretion.
  • Ability to Multitask: Ability to handle multiple tasks and projects simultaneously.
  • Team Player: Ability to work collaboratively with colleagues to achieve team goals.
  • Accurate: Ability to maintain accurate records and reports.
  • Client Focus: Ability to provide excellent customer service and support to clients.

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