Administrative Support Specialist

1 month ago

Brampton, Ontario, Canada Deep Route Immigration Consultancy Inc. Full time
Position Overview

We are seeking a dedicated Office Administrative Assistant to join our team at Deep Route Immigration Consultancy Inc.. This role is essential in ensuring the smooth operation of our office and supporting our staff in various administrative tasks.

Qualifications
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: 1 to less than 7 months in a similar role.
Work Environment
  • Willingness to relocate may be necessary.
  • Full-time hours ranging from 30 to 40 hours per week.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Manage and oversee budget planning and expenditures.
  • Supervise and guide other staff members.
  • Develop and enforce office policies and procedures.
  • Provide training and support to new employees.
  • Document and prepare minutes for meetings and conferences.
  • Establish and maintain office procedures and routines.
  • Design and implement recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Handle telephone communications and relay messages accurately.
  • Conduct analysis of employee data and information.
  • Respond to electronic inquiries promptly.
  • Compile and maintain data, statistics, and reports.
  • Manage office supply inventory and order as needed.
  • Welcome visitors and direct them to appropriate contacts.
  • Set up and maintain both manual and computerized filing systems.
  • Conduct research as required for various projects.
  • Perform data entry tasks accurately.
  • Assist clients post-sale to ensure ongoing support.
  • Coordinate and review various projects and programs.
  • Plan, organize, direct, control, and evaluate daily operations.
Supervisory Responsibilities

Oversee a small team of 1 to 2 individuals.

Technical Skills

Proficiency in the following software is essential:

  • MS Excel
  • MS PowerPoint
  • MS Word
  • Adobe Photoshop
Employment Type

This is a permanent position.

Language Requirements

Fluency in English is required for this role.

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