Event Coordinator

1 week ago


Waterloo, Ontario, Canada University of Waterloo Full time
Event and Operations Coordinator

About the Role

The University of Waterloo is seeking a highly organized and detail-oriented Event and Operations Coordinator to join our team. As a key member of our Communications and Strategic Initiatives (CSI) team, you will be responsible for planning and executing events, coordinating logistics, and providing administrative support.

Key Responsibilities
  • Coordinate internal meetings and tours with government, corporate, and university officials, preparing materials and interacting with IQC members.
  • Provide administrative support to the CSI team, including booking travel, facilities, and catering, preparing presentations and reports, and attending to special requests.
  • Support the CSI team's finance and budgeting process, including assisting with the annual budget preparation, processing vendor invoices, and creating purchase orders.
  • Coordinate event logistics, including venue liaison, parking requirements, and RSVP management.
  • Assist with event planning, execution, and wrapping-up, including registration, catering, and expense documentation.
  • Manage the Undergraduate Research Award (URA) program, including bringing students from around the world to do summer research with IQC faculty.
  • Prepare internal communications and weekly emails, including collaborating with internal and external stakeholders to gather relevant information.
  • Manage the IQC database and mailing lists, executing all IQC mailings, and managing CSI equipment needs.
  • Facilitate bookings of IQC meeting rooms and manage internal and external bookings of the Multi-purpose room.
Qualifications
  • Completion of a Bachelor's degree or equivalent.
  • Diploma in Office Administration, Business, or related field is an asset.
  • 3+ years of experience in progressively more responsible event management and planning roles.
  • 3+ years of experience in administrative and operations roles.
  • Preference given to candidates with work experience in an educational institution.
  • Experience in a complex, dynamic, and fast-paced environment.
  • Experience in a research or academic environment is an asset.

What We Offer

The University of Waterloo offers a competitive salary and benefits package, as well as opportunities for professional development and growth.

How to Apply

If you are a motivated and organized individual with a passion for event planning and operations, please submit your application, including your resume and cover letter, to [insert contact information].


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