Event Coordinator

5 days ago

Waterloo, Ontario, Canada University of Waterloo Full time
Event and Operations Coordinator

The University of Waterloo is seeking a highly organized and detail-oriented Event and Operations Coordinator to join our team. As a key member of our Communications and Strategic Initiatives (CSI) team, you will be responsible for planning and executing all IQC events, as well as coordinating activities within the team.

Key Responsibilities:
  • Coordinate internal meetings and tours with government, corporate, and university officials, preparing materials as needed.
  • Provide administrative support to the CSI team, including booking travel, facilities, and catering, preparing presentations and reports, and attending to special requests.
  • Support the team's finance and budgeting process, including assisting with budget preparation, processing vendor invoices, and creating purchase orders.
  • Manage the team's operational requirements, including space management, vendor management, logistics, and financial support.
  • Assist with event planning, execution, and wrapping-up, including coordinating with vendors, exhibitors, and stakeholders.
  • Manage event logistics, including venue liaison, parking requirements, and RSVP processes.
  • Run events, including registration, managing caterers, and collecting expense documentation.
  • Responsible for post-event activities, including event teardown, reporting for sponsors, and data collection.
Qualifications:
  • Completion of a Bachelor's degree or equivalent.
  • Diploma in Office Administration, Business, or related field is an asset.
  • 3+ years of experience in event management and planning roles, as well as administrative and operations roles.
  • Preference given to candidates with work experience in an educational institution.
  • Experience in a complex, dynamic, and fast-paced environment.
  • Experience in a research or academic environment is an asset.

The ideal candidate will possess outstanding organizational skills, coordination skills, and project management skills. They will be able to build agreement without relying solely on authority and quickly assimilate information and analyze data. Outstanding verbal and written communication skills and a proven record in demonstrating tact, judgment, and diplomacy are also essential.

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